Admin

About us

VIP VAULTS AND BULLION EXCHANGE PERTH is a forward-thinking organisation dedicated to providing exceptional service and support across our operations. We pride ourselves on maintaining a dynamic, professional workplace where our team members are valued and their contributions recognised. Our commitment to excellence drives everything we do, and we're seeking talented individuals who share our vision and values.

About the role

We're seeking a detail-oriented and organised Admin to join our team on a full-time basis in East Perth, WA 6004. This is a pivotal position within our administration function, providing essential support to ensure the smooth and efficient operation of our office. The Admin role is integral to maintaining our organisational effectiveness, managing key administrative processes, and supporting our wider team to achieve their objectives. You will be the backbone of our office operations, ensuring that every aspect of our administrative function runs seamlessly.

Key responsibilities

• Managing general office administration and day-to-day operational tasks to support the organisation

• Providing administrative support to management and staff across multiple departments

• Organising and scheduling meetings, appointments and events

• Maintaining accurate records, filing systems and databases

• Handling correspondence, including emails, letters and phone enquiries

• Assisting with document preparation, including typing, formatting and proofreading

• Co-ordinating office supplies and equipment, ensuring stock levels are maintained

• Supporting the development and implementation of administrative procedures and policies

• Providing reception support as required, greeting visitors and directing enquiries appropriately

• Assisting with special projects and ad-hoc tasks as directed by management

What we're looking for

• Proven experience in an administrative or office support role, ideally within a fast-paced environment

• Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills with professional presentation

• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and general computer literacy

• Attention to detail and accuracy when managing records, documentation and data entry

• Professional telephone manner and customer service skills

• Ability to work independently and as part of a collaborative team

• A flexible and proactive approach to problem-solving

• Discretion and confidentiality when handling sensitive information

• Relevant administrative qualifications or certifications are advantageous but not essential

What we offer

At VIP VAULTS, we recognise the importance of creating a supportive and rewarding workplace for our employees. We offer competitive remuneration, a professional working environment and opportunities for career development within a stable organisation. We value our team members and are committed to fostering a workplace culture that promotes mutual respect, collaboration and professional growth. We encourage you to discuss any specific requirements or adjustments you may need during the recruitment process, and we're committed to providing an inclusive recruitment experience for all candidates.

Apply now

If you believe you have the skills and experience we're looking for, we'd love to hear from you. Please submit your application including your CV and a cover letter detailing your relevant experience and why you're interested in this role.