Executive / Administration assistant

About the role

Development Objective Pty Ltd is seeking a highly organised and proactive Executive / Administration Assistant to join our team on a full-time basis. Based in Ormeau, QLD, this role is essential to the smooth operation of our office and the support of our executive leadership. As an Executive / Administration Assistant, you will be the backbone of our administrative operations, providing comprehensive support to senior management and ensuring that all office functions run efficiently and professionally. This position offers the opportunity to make a meaningful impact on our organisation whilst developing your administrative expertise in a dynamic environment.

Key responsibilities

• Managing executive calendars, scheduling meetings and coordinating diary commitments across multiple senior leaders

• Providing comprehensive administrative support to executives, including correspondence, report preparation and document management

• Handling incoming calls, emails and visitor enquiries with professionalism and efficiency

• Maintaining organised filing systems, both physical and digital, ensuring easy access to important documents and information

• Preparing meeting agendas, taking minutes and distributing documentation to relevant stakeholders

• Managing expense reports, invoices and other financial administration tasks

• Research and random tasks. with limited direction

• Supporting project coordination and implementation of administrative procedures and policies

• Liaising with internal departments and external partners to facilitate smooth business operations

• Maintaining confidentiality and discretion when handling sensitive information

What we're looking for

Proven experience in an executive or senior administrative support role, ideally within a professional business environment

• Exceptional organisational and time-management skills with the ability to prioritise multiple tasks effectively

• Strong communication skills, both written and verbal, with excellent grammar and attention to detail

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) and other relevant office software

• Ability to work independently and use initiative whilst being a collaborative team player

• Professional demeanour with excellent customer service skills

• Discretion and the ability to handle confidential and sensitive information with integrity

• Strong problem-solving skills and the ability to adapt to changing priorities

What we offer

Development Objective Pty Ltd is committed to creating a supportive and rewarding workplace for our team members. We offer competitive remuneration, ongoing professional development opportunities and a collaborative work environment where your contributions are valued. You will have the chance to work alongside a dynamic team, develop your skills in a professional setting and progress your career within our growing organisation. We promote a healthy work-life balance and provide access to a range of workplace benefits designed to support your wellbeing and professional growth. We welcome applications from all candidates and are committed to fostering an inclusive workplace.

To apply for this position, please submit your CV and a covering letter detailing your relevant experience and why you are interested in joining Development Objective Pty Ltd. Apply now to become part of our dynamic team.