Accounts Administrator

Overview of Role

The Accounts Administrator is responsible for supporting the efficient operation of the accounts team through accurate and timely processing of financial transactions, maintenance of ledger records, and completion of routine reconciliations.

This role plays an important part in ensuring the integrity of financial data by managing accounts payable, assisting with accounts receivable, and performing bank and general ledger reconciliations. The successful candidate will have strong attention to detail, a methodical approach, and a commitment to maintaining accurate financial records across multiple business groups.

Why Clarence

Clarence was founded over 30 years ago by lawyers and today provides premium workspaces, virtual offices and integrated support services for legal and professional services firms across Sydney, Melbourne and Brisbane. With a community of more than 600 practices and 2,000 solicitors, Clarence combines purpose-built space with genuine professional network and in-house support.

Our people are central to that reputation we invest in building capable, collaborative teams and provide the structure and flexibility for our people to do their best work.

About You

You’re looking for a genuinely part-time role, approximately 22.5 hours per week. Whether that’s worked across 3 full days or split flexibly across 5 can be agreed to suit both you and the business, with a hybrid mix of home and office days.

Above all, you’re looking for stability: a role you can settle into and grow with, becoming a consistent, engaged member of the team over the long term.

Key Responsibilities

Accounts Payable

• Process supplier invoices accurately and efficiently.
• Verify invoices against purchase orders, approvals, and supporting documentation.
• Ensure invoices are correctly coded, authorised, and entered into the accounting system.
• Prepare supplier payment runs in accordance with company procedures.
• Maintain supplier records and respond to supplier account queries.
• Monitor outstanding supplier balances and resolve discrepancies.

Accounts Receivable

Support the Practice Manager to:

• Maintain accurate customer records.
• Allocate customer receipts and payments.
• Monitor outstanding receivables and follow up overdue accounts.
• Assist with debtor reporting and collection activities.
• Investigate and resolve customer account discrepancies.
• Update payment methods as required.

Banking & Transaction Processing

• Process daily banking transactions and ensure accurate allocation.
• Complete regular bank reconciliations across multiple accounts and organisations.
• Investigate and resolve unreconciled items.
• Assist with cashflow reporting and transaction monitoring. 

General Ledger & Reconciliations

• Perform balance sheet and general ledger reconciliations.
• Assist with month-end close processes.
• Prepare journals, work papers, and supporting documentation as required.
• Identify errors, inconsistencies, and unusual transactions and escalate appropriately.
• Reconcile inter-company balances.

Finance Team Support

• Provide administrative support to the wider finance team.
• Assist with preparation of management reports.
• Maintain organised financial records and documentation.
• Contribute to continuous improvement of finance processes and systems.

Skills and Attributes

Skills and Experience

• A proactive and reliable approach.
• Integrity and confidentiality when handling financial information.
• A willingness to learn and develop.
• Ability to work collaboratively within a finance team covering for one another during busy periods and/or absence.
• A continuous improvement mindset.
• Detail oriented and highly organised
• Ability to multitask
• A team player

Personal Attributes

• Previous experience in an accounts payable, accounts receivable, or transactional finance role.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to work independently and meet deadlines.
• Strong computer literacy and confidence using accounting systems.
• Experience with Xero and Excel
• Understanding of basic accounting principles.
• Certificate IV in Accounting and Bookkeeping or similar qualification – desirable but not essential

Only shortlisted candidates will be contacted

If you’re as passionate about this position as we are, then please don’t delay and APPLY NOW! Applications via recruiters are not accepted.