Contract Administrator

About Sunbuilt

Sunbuilt is a Southeast Queensland head contractor delivering residential high-rise and development projects across the Gold Coast region. We're known for disciplined commercial and contractual management, strong site delivery teams, and a collaborative approach with our clients, consultants and subcontractors.

About the Role

We're seeking an experienced Contract Administrator to join the site team on a landmark 34-storey, 154-unit residential high-rise development in Southport. The project has completed its podium and is now progressing through its typical floor cycle. This is a high-profile opportunity to play a key role in the contractual and commercial delivery of a major Gold Coast tower, working alongside an established project management, design and site delivery team.

Key Responsibilities

• Own the contractual record across the project, including variations, RFIs, payment claims, subcontractor correspondence and defect notices

• Administer subcontract packages in accordance with head contract and subcontract terms, including assessment of claims, variations and extension of time (EOT) submissions

• Manage the verbal instruction workflow — ensuring site instructions are logged in Procore, formalised in writing, and acknowledged by subcontractors within required timeframes

• Prepare and issue formal correspondence, notices and instructions in line with contractual obligations and timeframes

• Support procurement sequencing and trade package administration in coordination with the project management team

• Work closely with Project Engineers to ensure a clear delineation between contractual administration and technical/programme delivery

• Maintain accurate contract registers, correspondence logs and reporting within Procore

• Assist with EOT entitlement and quantum assessments, including input into Time Impact Analyses (TIAs) where required

• Attend and contribute to weekly site and project meetings, including action tracking and follow-up

• Lead procurement activities, including subcontractor and supplier engagement, tender evaluations and commercial negotiations

• Manage project cost control, forecasting, budget tracking and commercial reporting, and assist the Project Manager in preparing monthly reports for the client

• Proactively identify, assess and manage commercial and contractual risks across the project

About You

• Demonstrated experience as a Contract Administrator on residential high-rise or major building projects

• Strong working knowledge of standard form construction contracts and subcontract administration

• Experience managing variations, RFIs, payment claims and EOT processes

• Confident, clear written and verbal communication skills, with high attention to contractual detail

• Proficiency with Procore or similar construction management platforms (highly regarded)

• Relevant tertiary qualification in construction management, quantity surveying, law or a related discipline

• Ability to work collaboratively within a site-based team including PMs, PEs, foremen and subcontractors

• Experience with Jobpac and Payapps preferred but not essential

What We Offer

• Involvement in one of the Gold Coast's landmark residential tower developments

• Supportive, experienced site and project management team

• Genuine career progression within a growing SEQ head contractor

• Competitive remuneration commensurate with experience