Executive Assistant to Chief Executive

Summary:

Ready to hit the ground running this Spring?

At Southside Racing, we’re more than a racing club, we’re one of Victoria’s leading entertainment, hospitality and racing destinations.

Across our Southside Pakenham (Tynong) and Southside Cranbourne racecourses, we deliver world-class thoroughbred racing and training facilities, major events, premium hospitality experiences and unforgettable community moments that bring thousands of people together each year.

Our footprint also extends beyond the racetrack. We proudly operate three thriving hospitality and entertainment venues, Cardinia Club, Club Officer and Silks Cranbourne, welcoming guests seven days a week with exceptional dining, entertainment, functions and community experiences.

Together, our venues create a diverse and dynamic business where no two days are the same. From feature race days and major events to corporate functions, live entertainment, community initiatives and everyday hospitality, we’re driven by a passion for creating exceptional experiences for our members, guests and local communities.

As we continue to grow, we’re looking for passionate people who want to be part of an ambitious organisation that’s shaping the future of racing, hospitality and entertainment on Melbourne’s Southside.

The opportunity

This is an exciting opportunity for an experienced Executive Assistant looking for a flexible part-time role (20 hours per week).

Supporting the Chief Executive, you’ll play an important role in keeping key governance and executive processes running smoothly. The position is focused on planning, coordination and administration, ensuring Board and Executive Team meetings are well organised, reporting deadlines are met and key actions are followed through.

As this is a newly established role, you’ll have the opportunity to help shape the support provided to the Chief Executive while working closely with the Executive Team, Board and Chairperson.

Key Responsibilities:

·Coordinate Board and Board Committee meeting schedules, agendas and papers.

·Prepare, collate and distribute monthly Board reports and supporting documentation.

·Organise Executive Team meetings, including agendas, minute taking and tracking actions.

·Assist the Chief Executive with planning, correspondence and administrative support.

·Provide limited diary management for the Chief Executive and Chairperson.

·Coordinate governance calendars and ensure key reporting deadlines are achieved.

·Liaise professionally with Board Directors, Executive Team members and internal stakeholders.

·Prepare presentations, reports and business documents as required.

·Maintain confidential records and information with discretion.

·Identify opportunities to improve administrative processes and support efficient ways of working.

You will bring:

·Previous experience as an Executive Assistant or in a senior administrative support role.

·Experience supporting Boards, Committees or Executive teams.

·Strong organisational and time management skills with the ability to manage competing priorities.

·Excellent written and verbal communication skills.

·High attention to detail and accuracy.

·Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.

·Professionalism, discretion and the ability to handle confidential information.

·A collaborative and positive approach with strong stakeholder management skills.

Why Join Southside Racing?

·Newly created part-time role offering flexibility.

·Opportunity to work closely with the Chief Executive, Executive Team and Board.

·Diverse organisation spanning racing, hospitality and entertainment.

·Supportive team culture.

·Be part of an organisation that is continuing to grow and evolve.

If you think you have the skills, experience and enthusiasm to contribute to our team, we’d love to hear from you.