Administration Officer

Are you organised, eager to learn, and ready to make a meaningful impact? At Indie College, Newcastle, we are seeking both entry‑level and experienced candidates for the Permanent – Full Time role of Administration Officer. While prior experience is a bonus, your positive “can‑do” attitude is what truly matters.

About Indie College:

Indie College supports young people to re-engage with education and training.  

Our programs empower students to overcome personal barriers that have led to their disengagement from education.

Indie College is a not-for-profit Registered Training Organisation (RTO) providing alternative, accredited courses at locations around Australia.

Indie courses are delivered in either one-on-one, small or large group settings.

Our shared mission is to respond to the learning needs of Australian communities in a positive manner, underpinned by strong corporate governance and financial management. Our core values of Respect, Innovation, Self Development, and Teamwork underpin every aspect of our work.

Core Workplace Objectives:

• Provide assistance to the Lead Coach or Area Manager by supporting the key administrative tasks required by Indie College.
• Ensure prioritisation of tasks to meet tight deadlines.
• Work collaboratively and demonstrate a proactive approach and commitment to the Indie College program.

Workplace Tasking & Key Responsibilities:

• Provide administration support to the Lead Coach or Area Manager.
• Data entry into Student Management System - aXcelerate (internal training provided), including processing student enrolments and issuing reports.
• Administrative functions, e.g., student records, determinations and payments, a centralised enrolment function, manage and control stock, formal auditing of enrolment folders and student information folders and coursework (at own or other locations).
• Stock control, ensuring sufficient supplies of all resources and equipment required by students for your location.
• Mail inward and outward, straightforward data entry and retrieval, and the keeping, copying, maintaining and retrieval of records.
• Initiate and handle correspondence, which may be confidential, to assist a Lead Coach or Area Manager.
• Scan and file both student coursework and general office work.
• Provide a full range of secretarial services.  

For this position applicants must:

• Be highly organised and have strong attention to detail.
• Be able to work as part of a strong team.
• Be able to work under pressure to meet deadlines.
• Have strong written and oral communication skills.
• Have intermediate experience of the Microsoft suite and database knowledge.

Essential Requirements:

For this role, applicants must be willing and able to obtain:

• Current Driver’s licence.
• National Police Check (issued within 3 months prior to appointment) and renewed annually.
• Relevant State Working with Children’s Check.

Benefits and Perks:

• As a registered Public Benevolent Institution (PBI), we offer access to salary packaging via Maxxia: up to $15,900 per (FBT) year (plus up to $2,650 for meals & entertainment) to significantly boost your take-home pay!
• 15 days of paid personal leave, plus comprehensive paid parental leave provisions.
• 5 days Company Benefit Leave on top of your annual leave entitlements to be used over the 3 week Company Shut Down Period in December/January.
• Professional development opportunities available.
• Unlimited access to a complimentary wellness program via Sonder for both you and your immediate family, featuring confidential, professional counselling, diverse mental health resources, and broader wellbeing initiatives designed to support personal and family resilience.
• Travel opportunities to visit other sites across Australia.
• Permanent - Full Time position, Monday to Friday.
• Uniform, laptop and mobile phone provided.
• Large national organisation with internal mobility opportunities.

Hours of Work:

• Monday to Friday – 8:30am to 4:30pm.

Remuneration:

• Level 2 (Indie Education Enterprise Agreement 2026 – 2029), currently $71,031 per annum plus superannuation.

Ready to Apply:

• Clicking “Apply” will redirect you to Indie College's recruitment portal. From there, click the “Apply” again to start your application.
• For any enquiries please contact Jane Morrow, Lead Coach via email: ••••@indie.edu.au.
• Please apply by 21 September 2026. Applications will be reviewed upon submission. Interviews and appointment may occur prior to close date. 

Commitment to Safety & Inclusion:
Indie Education is proud to be a child-safe organisation committed to the safety, wellbeing and inclusion of all students. Applicants should familiarise themselves with our child safety policy, code of conduct, and commitment to child safety, available on our website.

Indie embraces diversity and encourages applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people with disabilities.