Tendering and Estimating Administrator

Tendering and Estimating Administrator
📍 Osborne Park, WA | Full-Time

About the Role

Bidi Facility Services is looking for an organised and detail-driven Tendering and Estimating Administrator to join our team, supporting the Tendering & Estimating Manager across the full tender lifecycle. Alongside this core focus, you'll also get involved in supporting our marketing function - a great opportunity for someone who wants variety alongside a solid administrative and estimating foundation.

What You'll Be Doing

Tendering & Estimating

• Provide day-to-day support to the Tendering and Estimating Manager

• Prepare tender documents, capability statements, and submission materials

• Assist with maintaining the tender register/pipeline and tracking submission deadlines

• Format and proofread tender submissions for compliance with RFT requirements

• Assist with collating subcontractor quotes and pricing schedules

• Maintain and organise the tender document library/templates

• Data entry and updates in Zoho CRM for tender/opportunity tracking

• Coordinate internal document sign-off before tender lodgement

• Provide general reception and administrative support

Marketing 

• Support tender documents and capability statements with marketing input

• Assist with social media accounts, website updates, and digital content

• Maintain a portfolio of project photography and company achievements

• Support participation in trade shows, expos, and industry events

• Ordering supplies and merchandise when needed

• Liaise with suppliers/printers for marketing materials and merchandise orders

What We're Looking For

• Previous experience in a tendering or estimating administration role is essential

• Experience with Zoho (CRM, Projects, or similar) would be a plus, but is not essential

• Strong written and verbal communication skills

• Proficient in Microsoft Office; familiarity with marketing tools is a bonus

• Highly organised with excellent time management and multitasking ability

• Ability to maintain confidentiality and handle sensitive information

• An analytical thinker who can problem-solve outside the box

• Self-motivated with a positive, "can-do" attitude

Why Join Bidi Facility Services?
Be part of a growing, proudly Aboriginal-owned business making an impact across WA's construction and facilities services sector. You'll play a key support role in winning new work while gaining exposure to marketing and brand activities along the way.