Business Development Support Administrator

Join a Team That Values Precision, Initiative, and People

 JC Civil Projects is looking for a Business Development Support Administrator to join our team on a part-time basis, working from our Maroochydore head office.

We're a professional services firm specialising in cost estimating, bid writing, project engineering and management — and we're looking for someone to support our business development and proposal function.

This is a fantastic opportunity for someone with strong written English, a sharp eye for detail, and a genuine interest in supporting business development and proposals within a professional services environment.

About the Role

Working closely with our Administration Manager, Senior Leadership, Estimators, and Bid Team, you'll play a key supporting role in keeping our proposals, documentation, and CRM systems accurate, on-brand, and delivered on time. No two days will look the same — you'll be juggling proposal support, CRM and pipeline management, and general administrative coordination.

What You'll Be Doing

Business Development & Proposal Support

• Preparing and updating staff CVs and project profiles to company templates

• Logging new sales leads and Expressions of Interest (EOIs) in the CRM

• Managing post-submission proposal follow-up and tracking client feedback

• Maintaining the client database and CRM records

• Monitoring tender portals (QTenders, Austender, TenderLink, VendorPanel and others) for relevant opportunities

• Producing BD and sales reports on pipeline value and won/lost outcomes

• Coordinating and minuting the weekly BD meeting

Administrative Coordination

• Actioning compliance certificate renewal uploads

• Entering new contacts and companies into the CRM (Productive)

• Coordinating client events and logistics

• Providing leave coverage for other administrators

• Supporting other departments with general admin tasks as needed

What We're Looking For

• A positive attitude, eagerness to learn, and strong work ethic

• Excellent written English and attention to detail — document preparation and formatting is core to this role

• Proficiency in Microsoft Office (Word, Excel, Outlook), with the ability to apply and maintain brand templates

• Strong organisational skills and the ability to manage competing deadlines

• A proactive, professional communication style, comfortable following up with internal and external contacts

• Accurate data entry skills

Why Join Us?

• Part-time role based at our Maroochydore head office

• Supportive, collaborative team environment

• Variety across BD, proposals, and admin — no two days the same

• Be part of a growing professional services business, supporting cost estimating, bid writing, project engineering and management teams

If this sounds like you, we'd love to hear from you. Apply now with your resume and a short cover letter telling us why you're a great fit for this role.