Administration Officer - Mackay Northern Beaches State High School

About the Role:

The role will be responsible for communicating with line managers regarding the completion of teacher supervisions and completing and maintaining OneSchool supervision records daily. The successful applicant will also coordinate and book supply teachers, strategically map staff absences and arrange relief coverage in advance to support effective workforce planning.

Responsibilities Include:

• Provide administrative support for whole-school events, including:
  • Transition Nights
  • Parent Teacher Interviews
  • Other school events and activities
• Coordinate event-related communication with staff, students, parents and relevant stakeholders.
• Work closely with Deputy Principals to support administrative tasks related to:
  • Events
  • Projects
  • School priorities
• Provide administrative and communication support to the Timetabling Deputy Principal.
• Assist with administration relating to:
  • Staff absences
  • Staffing changes
  • Relief staffing requirements
• Demonstrate a proactive approach, using initiative to anticipate needs and respond effectively to changing circumstances.
• Demonstrate excellent organisational skills and attention to detail.
• Communicate effectively and build positive working relationships with a range of staff.
• Ability to manage competing priorities and work efficiently in a busy school environment.
• Take a solutions-focused approach to tasks and challenges.
• Demonstrate confidence using computer-based systems and the ability to quickly learn new systems, including OneSchool.
• Maintain a high level of confidentiality and professionalism.
• Ability to work independently while contributing positively and collaboratively as part of a team.

Contact Name: Rachel KOWALD, Deputy Principal (07) •••• •333 

Closing Date: Tuesday, 08 September 2026  

Interested? To Apply:  

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.  

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.  

Applications from recruitment agencies will not be accepted.