Executive Assistant

Use your judgement, initiative and organisational expertise to support senior professionals in a fast-paced, high-performing environment.

About the role:
Boutique are seeking an experienced Executive Assistant who will improve the effectiveness of the professionals they support and contribute to the success of the broader firm.

This position requires exceptional organisation, sound judgement and the confidence to anticipate needs, solve problems independently and manage competing priorities. You will work closely with colleagues across diverse teams, building trusted relationships while handling confidential matters with professionalism and discretion.

Key responsibilities:

• Manage complex calendars, telephone communications and competing priorities
• Prepare confidential and sensitive documents
• Coordinate domestic and international travel arrangements
• Manage expense reimbursements using SAP Concur
• Plan meetings and oversee preparation, logistics and follow-up
• Support special projects as required
• Develop a strong understanding of team objectives and align your work accordingly
• Anticipate, research and resolve potential issues before they arise
• Respond to changing needs and priorities with flexibility and urgency
• Build productive, trusted relationships across the organisation

About you You will bring:

• At least 5 years of relevant executive or senior administrative experience
• Experience in financial services or a related professional environment, preferred
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Experience using SAP Concur
• Outstanding organisational and time-management skills
• Clear, concise and accurate written and verbal communication
• Strong attention to detail and a consistently professional approach
• Demonstrated integrity and discretion when handling sensitive information
• The ability to manage several moving priorities and frequent changes
• Initiative, resourcefulness and practical problem-solving skills
• Strong relationship-management and rapport-building capabilities
• A positive, collaborative attitude and the ability to work independently
• Flexibility to assist with urgent matters outside standard business hours when required

This is an opportunity to take ownership of a varied and influential support role, work alongside accomplished professionals and make a meaningful contribution to the effectiveness of a high-performing team.

If you are a proactive and trusted Executive Assistant who thrives in a dynamic environment, we would welcome your application