Equipment Sales Administrator

Equipment Sales Administrator

Location: Narangba, QLD

Full-time | Head Office

We are seeking an organised and detail-focused Equipment Sales Administrator to join our Finance team at our Narangba Head Office.

This is a varied coordination role supporting equipment transactions from the initial supplier order through to customer delivery and invoicing. Working closely with our Sales, Finance and Service teams, you will help keep transactions progressing, systems accurate and stakeholders informed.

This position would suit an experienced sales administrator who enjoys managing multiple transactions, following up outstanding actions and bringing structure to a busy process.

About the role

Your key responsibilities will include:

• Coordinating equipment orders with manufacturers and suppliers

• Monitoring build dates, production schedules, shipping and delivery milestones

• Maintaining equipment tracking reports and transaction registers

• Keeping the Sales team informed of progress, changes and delays

• Liaising with suppliers, freight providers and internal departments

• Processing customer orders through the ERP system

• Preparing sales documentation and coordinating supporting paperwork

• Maintaining accurate customer, equipment and pricing information

• Assisting with finance and settlement documentation where required

• Working with Sales and Finance to coordinate invoicing and transaction completion

• Assisting with month-end processing relating to equipment sales

• Ensuring equipment movements and transaction milestones are accurately recorded

• Identifying discrepancies and following up outstanding information

• Maintaining complete and accurate records for each equipment transaction

• Supporting improvements to equipment sales administration processes

About you

To be successful in this role, you will have:

• Previous experience in sales administration, equipment administration or a similar transactional role

• Strong organisational and coordination skills

• Excellent accuracy and attention to detail

• The ability to manage multiple transactions and competing priorities

• Well-developed written and verbal communication skills

• Strong Microsoft Office skills and experience using ERP systems

• A proactive approach to following up outstanding actions

• The ability to build effective working relationships across different departments

• A reliable, accountable and team-focused approach

Experience in the heavy equipment, automotive, industrial, manufacturing or wholesale distribution sectors would be highly regarded. Experience using Pronto or a similar ERP system, together with an understanding of finance documentation and sales transaction processes, would also be an advantage.

About us

Lincom Group is a privately owned Australian company that has been operating since 1995. We supply and support equipment across the quarrying, mining, recycling, forestry and waste industries throughout Australia, Papua New Guinea and the Pacific Islands.

We pride ourselves on providing practical solutions, strong technical support and a high level of service to our customers.

If you are an experienced administrator who enjoys coordinating transactions, maintaining accurate information and working closely with a range of stakeholders, we would like to hear from you.

Apply now and include your current resume.