Maintenance Administration Assistant

Performance Mining is seeking an experienced Maintenance Administration Assistant to join our team based in Pinjarra, WA.

In this role, you will support the Maintenance Manager and broader Administration team with coordinating information, maintaining operational records and data, and supporting key Administration processes that contribute to the efficient day-to-day running of our Maintenance and Plant Hire operations.

We’re looking for a highly organised and detail-focused individual who is comfortable working with data and administrative systems. You’ll play an important role in supporting Maintenance operations by ensuring operational information is accurate, well-maintained, and readily accessible. Previous experience within Mining, Maintenance, Heavy Transport, or a similar industry will be highly regarded.

Your day-to-day responsibilities will include:

• Maintaining and updating maintenance, plant, and administration records.

• Updating operational and administrative data trackers – including parts lists, parts returns, asset registers, and other plant and vehicle-related information.

• Entering and managing data within MEX maintenance software and other business systems.

• Ensuring records, spreadsheets and documentation are accurate, current, and well-organised.

• Assisting with the preparation of maintenance quotes and supporting documentation.

• Answering incoming administration phone calls and emails.

• Organising parts freight and transport as required.

• Managing document control activities – including filing, scanning, printing, and archiving.

• Providing general administrative support to the Maintenance Manager and Administration team.

Requirements for the role:

• Australian Citizenship or unrestricted Australian Working Rights

• A current and valid Australian Driver’s Licence

• Ability to obtain a National Police Clearance

• Ability to successfully complete a Pre-Employment Medical and D&A Screening

To be successful in this role, you will have:

• Previous administration experience in mining, maintenance, heavy transport, or a similar industry.

• Strong proficiency across the Microsoft Office Suite – particularly Excel, Word, Outlook, and PowerPoint.

• Excellent data entry skills with a high level of accuracy and strong attention to detail.

• Sound record management and organisational skills.

• Well-developed written and verbal communication skills.

• A professional and confident phone manner with strong customer service skills.

• The ability to prioritise tasks, manage competing deadlines and work independently.

• Confidence using Adobe Acrobat and other document management tools.

• Experience with MEX Maintenance Software or a similar maintenance management system (highly regarded).

• Experience with MYOB AccountRight (advantageous).

Performance Mining is a WA-owned business providing Plant Hire, Maintenance and Contract Mining Services across WA, SA, and the NT.

We’re looking for someone who is reliable, highly organised, and understands the critical nature of maintaining accurate and well-documented information in a fast-paced operational environment. You will be joining a practical, close-knit team of Mining and Maintenance professionals where good communication, attention to detail, and a willingness to help are valued.

If you have the administration skills and industry experience we’re looking for, we’d like to hear from you.

Apply through SEEK with your current resume