governance admin

Governance Assistant

• Rate: $60.00 / hour + Super
• Location: Melbourne CBD / Hybrid
• Engagement: 3 - 6 Months (potential for further extension)

About the Opportunity

Our client is currently refining its governance committee structure and requires an adaptable, detail-oriented Governance Assistant to join the legal and governance team.

This role provides core secretariat and administrative management for Tier 2 Committees, ensuring meeting workflows, paper approvals, minutes, and decision tracking run seamlessly. You will also provide flexible support to Tier 1 committees and the broader Legal team as required.

Key Responsibilities

• Deliver end-to-end committee administration for Tier 2 Committees (agendas, meeting packs, minute-taking, action/decision tracking).
• Coordinate paper submission timelines, approvals, and distribution of meeting packs.
• Maintain and update committee terms of reference, templates, registers, and records.
• Engage directly with Committee Chairs, Executive Directors, paper owners, and EAs.
• Provide flex coverage for Tier 1 committees and broader Legal team administrative tasks.

What We Are Looking For

• Proven experience in governance, secretariat, or executive meeting support within a complex corporate or public sector environment.
• Exceptional minute-taking skills and clear business writing ability.
• High attention to detail, strong discretion, and experience maintaining audit trails.
• Familiarity with public sector governance frameworks or board portals (e.g., Diligent) is highly regarded.
• Proficiency in MS Office (Word, Excel, Outlook, Teams).