Bid Coordinator

About us

We are a construction management company based in Caringbah. We specialise in delivering diverse construction projects across Government projects through NSW.

About the role

Reporting to the Director, the Bid Coordinator will be responsible for managing and coordinating the full tender and bid process, from opportunity identification through to submission. The role plays a key part in supporting business growth through strategic bid management, business development, and the preparation of high-quality submissions. The Bid Coordinator will work closely with internal teams, subcontractors, and suppliers to develop competitive, compliant, and well-structured proposals, while maintaining strong relationships with clients and stakeholders.

Key responsibilities

• Manage and coordinate the full tender and bid process from identification through to submission

• Identify new business opportunities and support business development initiatives

• Prepare, write, edit and submit high-quality tender proposals, EOIs and capability documents

• Coordinate internal and external stakeholders to ensure timely and accurate bid inputs

• Assess contract documentation and identify risks, obligations and key project requirements

• Structure and setout returnable schedules in alignment with scoring criteria

• Manage multiple bids simultaneously within strict timeframes

• Maintain strong relationships with clients, consultants, subcontractors and suppliers

• Drive continuous improvement across bid processes, documentation and marketing collateral

About you

• Strong experience in bid coordination, tender preparation or business development within construction or a related industry

• Minimum 3+ years' experience in bid and tender proposal management

• Ability to manage multiple deadlines and prioritise tasks effectively

• Strong written, verbal and presentation skills with attention to detail

• Experience in reviewing contracts and understanding commercial risk

• Ability to build and maintain strong stakeholder relationships

• Demonstrated ability to work both autonomously and within a team environment

• Strong problem-solving skills with a proactive and adaptable approach

• Willingness to learn and grow with the company's development

Benefits

• Competitive salary based on level of individual experience

• Work in a small team with great culture and scope for role growth

• Opportunity to work in diverse environments and complex project scope

• Supportive culture to fast-track career growth and development