Property Officer

Employment Status Permanent, full time
Days & Hours of Work: Monday to Friday, totalling 38 hours per week
Competitive Salary: Band 6 - $101,833.74 - $111,108.57 p.a (depending on experience) + 12% superannuation
Location: Corporate Centre in Sandringham, with the flexibility to work from home

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities, and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

Provide support in the effective management of Council’s property portfolio, including the leasing and licensing of property to maximise community and organisational outcomes. Support the Acquisition and Disposal Business Partner in the delivery of property transactions in accordance with Council policies, procedures and legislative requirements.

Ensure occupancy arrangements are effectively managed through appropriate systems, processes and stakeholder relationships. Undertake and implement property-related projects and initiatives as directed by the Acquisition and Disposal Business Partner and Property Coordinator.

You will be responsible for:

• Addressing property related matters in accordance with policy and guidelines and where required escalate issues to the Property Coordinator.
• Providing support to the Property Coordinator for the development of forward plans for property activities, including input on policy recommendations, management, leases, conditions of occupancy and design.
• Providing support to the Acquisition and Disposal Business Partner with discontinuance, sale, vesting or acquisition processes in accordance with policy and guidelines.
• Manage tenant responsibilities across Council leased and licensed property portfolio by monitoring maintenance obligations, undertaking with internal stakeholders property inspections and audits, and responding to property management enquiries.

Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

• Experience in property management roles, including property/lease management and acquisition and disposal related disciplines.
• To solve problems independently using initiative, experience, legislation and investigative techniques to resolve often complex issues.
• Interpret and understand property documents e.g. titles, deeds and leases.
• To exercise professional judgement and adaptability in evaluating and deciding on appropriate methods, procedures and practices for achieving department objectives using known methods and procedures in relation to Lease and Property related matters.

Mandatory pre-employment requirements:

• Be willing to undergo and complete a satisfactory criminal history check.
• Provide or obtain an employment-based Working with Children check. 
• Tertiary qualifications in a property or legal related field and/or experience in property/lease management related discipline.
• Current Victorian drivers licence.

What we can offer you in return: 

• A work life/balance through flexible and hybrid working arrangements.
• Generous leave provisions, including accrued time off, parental leave, three days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year.
• Dedicated Staff Wellbeing programs, events and gym membership discounts.
• Learning and development opportunities so our people can grow and thrive.
• A Parkland surrounded office that is only short 500m stroll to the beach.
• Free onsite staff parking plus hybrid vehicles that employees can book for work related travel.

If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

How to apply:

1. To discover more about the role and responsibilities review the Position Description on Bayside City Council Careers page.
2. Provide a cover letter responding to the Key Selection Criteria and what has motivated you to apply for this role.
3. Click Apply to submit your application.
4. If you require reasonable adjustment at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager.

Applications close: Wednesday 19 August, 11:55pm

Please note - Shortlisting will commence prior to the closing date, so we encourage you to submit your application as soon as possible.

If you would like to learn more about this opportunity or have any question, please contact Jill Duggan, Coordinator Property 03 •••• •376 or via email ••••@bayside.vic.gov.au

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.