Jajiwurra Ranger Administration Officer

The Jajiwurra Ranger Administration Officer provides day-to-day administrative, financial and logistical support to the Jajiwurra Ranger Program. The role helps ensure that Ranger activities, training, meetings, travel, accommodation, allowances, purchasing, records and reporting requirements are organised accurately and on time.

The position is a key link between the Ranger team, RRKAC corporate services, suppliers, training providers, accommodation providers, funding records and project documentation. The role supports compliant program delivery while maintaining culturally respectful and practical service to Rangers and Traditional Owners.

Key Responsibilities

Program administration

• Maintain accurate electronic and hard-copy records for Ranger activities, projects, training, meetings, attendance, timesheets, leave, licences, qualifications and compliance documents.
• Prepare agendas, meeting papers, minutes, action registers, correspondence, forms, participant lists and routine program reports.
• Coordinate training enrolments, attendance confirmations, prerequisite records and course documentation.
• Maintain document registers and commonly used templates for training requests, travel, accommodation, work requests, manifests and other operational requirements.
• Assist with data entry, document control, filing, scanning, receipt storage and maintenance of program databases and shared folders.
• Coordinate training enrolments, attendance confirmations, prerequisite records and course documentation.

Travel, accommodation and allowances

• Coordinate approved travel and accommodation bookings for Rangers, Traditional Owners, staff and invited participants.
• Prepare and maintain passenger manifests, itineraries, booking confirmations, accommodation lists and travel records.
• Calculate and process approved travel allowances, on-Country allowances, meal allowances and sleepover allowances in accordance with current policy and approvals.
• Track booking status, changes, cancellations, costs and supporting documentation, and promptly escalate conflicts or missing approvals.

Procurement

• Match invoices, receipts and supporting records to projects, grants, activities and budget line items.
• Assist the Ranger Manager and Ranger Coordinator to track expenditure, commitments, wages, allowances, travel, accommodation, training and operational purchases.
• Maintain registers for equipment, vehicles, services, accommodation providers, training providers and commonly used suppliers.

Essential Criteria

• Demonstrated administration experience in a busy operational, community, project or service-delivery environment.
• Strong organisational skills, attention to detail and ability to manage competing deadlines.
• Proficiency in Microsoft Outlook, Word and Excel and confidence learning databases and online systems.
• Ability to maintain accurate financial, travel, personnel and compliance records.
• Strong written and verbal communication skills and ability to work respectfully with Aboriginal people.
• Demonstrated confidentiality, professional integrity, reliability and accountability.
• Current WA C Class driver licence.
• Current or ability to obtain a National Police Certificate and Working with Children Check where required.
• Ability to pass pre-employment medical and drug and alcohol screening where required.