Procurement and Administration Officer

About the role

Groote Archipelago Regional Council is seeking a Procurement and Administration Officer to join our team on a full-time basis. Based in Darwin, NT 0800, this role is fundamental to supporting the efficient operation of our organisation through effective procurement management and administrative coordination. You will play a vital part in ensuring our procurement processes are streamlined, compliant and cost-effective, whilst providing essential administrative support to the Executives and the Corporate Office.

Key responsibilities

• Manage end-to-end procurement activities, including preparing specifications, issuing tender documentation and coordinating supplier quotations.

• Maintain accurate and compliant procurement records in accordance with Council policies, procedures and regulatory requirements.

• Process purchase orders, invoices and payment documentation accurately and efficiently.

• Liaise with suppliers and internal stakeholders to support the timely delivery of goods and services.

• Provide comprehensive administrative support, including scheduling, correspondence and record management.

• Assist with meeting preparation, minute-taking and the coordination of follow-up actions.

• Maintain filing systems, databases and administrative records to ensure information is accurate, organised and easily accessible.

• Assist with budget monitoring, expenditure tracking and financial reporting as required.

• Respond to general enquiries and provide timely administrative support to employees across Council.

What we're looking for

• Proven experience in a procurement, administrative or office support role, ideally within a public sector, local government or regional organisation

• Strong organisational and time management skills with the ability to manage multiple priorities and meet deadlines

• Excellent written and verbal communication skills, with the ability to liaise professionally with internal and external stakeholders

• Proficiency in Microsoft Office applications, including Word, Excel and Outlook, and experience with database management systems

• Attention to detail and accuracy in record keeping, documentation and financial processing

• Knowledge of procurement principles, policies and best practice procedures

• Ability to work independently and as part of a team in a collaborative environment

• Certificate IV or Diploma in Procurement, Contract Management, Business Administration or a

  related discipline OR demonstrated equivalent experience in procurement and contract

  administration.

What we offer

At Groote Archipelago Regional Council, we are committed to providing a supportive and inclusive work environment that enables our employees to thrive. We offer a range of benefits, including:

• Competitive salary and superannuation

• 6 weeks annual leave and 17.5% leave loading

• Professional development opportunities

• Opportunity to contribute to a newly established regional council

• Meaningful work supporting remote communities across the Groote Archipelago

About us

Groote Archipelago Regional Council (GARC) is a newly established local government authority dedicated to serving the diverse communities of the Groote Archipelago, areas of Groote Eylandt and Bickerton Island. Guided by principles of transparency, accountability, and community engagement, the Council’s focus is one of collaboration and inclusion with residents, Indigenous groups, and various stakeholders to address the unique needs and aspirations of the archipelago's population through a focus of Local Decision Making. By fostering economic growth, enhancing community well-being, and promoting cultural awareness, the Groote Archipelago Regional Council strives to create an inclusive, vibrant, and sustainable future for all its residents.

With a strong focus on Local Decision Making and community engagement we offer a rewarding and fulfilling work environment for our employees.

How to Apply

To apply for this opportunity, please visit our website and follow the instructions on how to apply.

To be considered for this position, applicants must address the Selection Criteria outlined in the Position Description. A full copy of the Position Description is available on our website.

https://groote.nt.gov.au/administration-and-procurement-officer

Applications close Monday, 31st August 2026. Applications will be assessed as they are received, and the position may close earlier if a suitable candidate is identified.

For further information or a confidential discussion, please contact Kayelene Rynne, Director Corporate and Financial Services, at ••••@groote.nt.gov.au or on 04•• ••• 930.