Administration Assistant

We are a growing, professional services firm committed to delivering high-quality, client-focused service. Our team works in a fast-paced environment where organisation, accuracy, responsiveness and reliability are highly valued.

We are seeking an experienced and proactive Administrative Assistant who enjoys working with people, can confidently manage competing priorities and will play an important role in supporting our clients and wider team.

• Answer and direct a high volume of incoming phone calls in a professional and friendly manner

• Respond to client and internal emails promptly and accurately

• Manage calendars, appointments and meeting schedules across the business

• Process client payments and maintain accurate transaction records

• Assist with client correspondence, document preparation and general administration

• Maintain accurate client records and ensure information is handled confidentially

• Provide day-to-day administrative support to our accounting and professional services teams

• Assist with general office operations and other administrative duties as required

We are looking for someone who is organised, dependable and comfortable working in a busy professional environment.

Ideally, you will have:

• At least 2 years' experience in a similar administration, reception or client service role

• Excellent verbal and written communication skills

• Strong organisational skills and the ability to manage multiple priorities

• A professional and confident phone manner

• Strong attention to detail and a high level of accuracy

• Good working knowledge of Microsoft Office and general office systems

• The ability to handle confidential and sensitive information professionally

• A proactive attitude and willingness to assist wherever required

• Experience with Xero will be highly regarded

• Join a supportive, professional and high-performing team

• Work within a respected and growing firm

• Opportunities for professional development and career progression

• Competitive remuneration based on skills and experience

• Varied role with exposure to different areas of professional services

• Onsite parking available

If you enjoy being busy, take pride in providing excellent client service and are looking for a role where you can become an important part of a growing team, we would love to hear from you.