Executive Assistant & Administration Coordinator

Executive Assistant & Administration Coordinator

The Reily Foundation | Adelaide CBD | Full-Time | SCHADS Level 3

About the role

As Executive Assistant & Administration Coordinator, you will be a trusted support to the CEO and a central point of coordination across the organisation. Your role will span executive support, governance, administration, office operations, stakeholder engagement and project coordination. You may start your day coordinating the CEO's diary and preparing a briefing for an important stakeholder meeting, move into preparing papers for the Board, and later assist with a funding proposal, organisational event or communication piece. You'll have the opportunity to use your judgement, initiative and organisational skills while working with a high degree of autonomy.

Key responsibilities

• Providing proactive, high-level executive support to the CEO

• Managing the CEO's diary, meetings, appointments, correspondence and competing priorities

• Coordinating Board and Committee meetings, agendas, papers, minutes and action registers

• Preparing and formatting executive reports, briefing papers, presentations, submissions and professional correspondence

• Liaising with Board members, government representatives, funders, community stakeholders and external partners

• Coordinating day-to-day office administration and organisational operations

• Managing shared organisational enquiries and ensuring matters are appropriately responded to or escalated

• Maintaining organisational records, databases and document management systems

• Coordinating meetings, workshops, events and stakeholder engagement activities

• Supporting strategic and organisational projects

About you

• Demonstrated experience providing high-level support to a CEO, Executive Director, Board or senior leadership team

• Strong experience in executive administration and office coordination

• Excellent written communication, editing and proofreading skills

• Experience preparing Board papers, agendas, minutes and governance documentation

• Advanced diary and calendar management skills

• Excellent organisational skills and exceptional attention to detail

• Strong stakeholder engagement and relationship-building skills

• Confidence working autonomously and exercising sound judgement

• High-level proficiency across Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint

• The ability to manage confidential and sensitive information appropriately

About us

The Reily Foundation is an independent South Australian not-for-profit organisation supporting parents navigating the child protection system. We work alongside parents and families to build parenting capacity, overcome barriers, maintain family connections and work towards safe reunification. Our organisation is growing, and this position will play an important role in supporting our CEO, Board and team as we continue to strengthen our reach and impact.

The successful applicant will be required to hold or willing to obtain a current
Working With Children Check
South Australian Police Check.