Legal Administrative Assistant (AU)

Work with cutting edge AI technology, making the world a safer and more secure place. DroneShield (ASX:DRO) offers an opportunity to solve some of world’s most challenging technical problems in the rapidly growing counter-drone sector.   

Our customers operate in some of the most challenging and high-stakes environments in the world, including military organisations, government agencies, airports, critical infrastructure operators, and law enforcement. Protecting airspace in these settings requires technology that performs under pressure and teams that understand what’s at stake. At DroneShield, employees work at the leading edge of counter-drone innovation, helping to address real-world security challenges as drone threats continue to evolve globally. 

With one of the largest listed defence company market capitalisations in Australia, now part of the ASX200 index, DroneShield is experiencing a period of hypergrowth. Revenue has surged from A$57 million in 2024 to over A$217 million in 2025, representing record profitability and cashflow. The total addressable global market for counter-drone is assessed at approximately $100 billion, and is currently at the nascent stage with much of the growth still to come, with DroneShield well positioned as a global market leader, and the only public listed pure-play business in this sector.   

The company has grown from 11 employees in 2017 to over 450 staff globally today, and is on track to reach around 550 by the end of 2026. This expansion includes investment of over A$50 million annually in R&D, a global pipeline exceeding A$2.5 billion, and continuous scaling of production capacity to meet accelerating demand.  

The role is based at DroneShield’s central Sydney headquarters. Overseas on-the-ground presence includes Virginia (USA), Netherlands, Denmark, Mexico and Dubai, as well as distributors in over 70 countries worldwide. 

About the role

DroneShield is seeking a highly organised and detail-oriented Legal Administrative Assistant to support the General Counsel and broader Legal and Compliance Team.

This role is critical in ensuring the efficient day-to-day functioning of the legal function, including document management, corporate governance support, and coordination of legal and compliance activities across a fast-paced, global business.

You will play a key role in maintaining legal records, supporting internal processes, and assisting with administrative aspects of legal and compliance work in a defence and technology environment.

Responsibilities, Duties and Expectations 

• Provide administrative support to the General Counsel and legal team, including diary management, scheduling meetings, categorising and directing workflows, and managing correspondence
• Maintain and organise legal documents, contract databases, and records management systems
• Assist with the preparation, formatting, execution, and filing of legal documents (e.g., NDAs, agreements, corporate documents)
• Support company secretarial and corporate governance activities, including board and committee documentation preparation
• Coordinate document execution processes (including electronic signing workflows) and maintain execution records
• Assist with onboarding documentation and record-keeping for third parties, including suppliers, partners, and contractors
• Conducting vetting for third parties interacting with DroneShield, including end-users, resellers, partners, suppliers, and contractors
• Liaise with internal stakeholders across legal, finance, HR, and operations to support document collection and process coordination
• Monitor and track key dates, deadlines, renewals, permits/licences, and compliance obligations
• Support regulatory lodgements and correspondence with relevant Australian and international authorities, as required
• Assist with internal policy updates, version control, and distribution
• Provide general administrative assistance on legal projects, audits, and compliance initiatives

Qualifications, Experience and Skills 

• Prior experience (2+ years preferred) in an administrative or legal support role, ideally within an in-house legal, corporate, or professional services environment
• Certificate, Diploma, or tertiary qualifications in Business Administration, Legal Studies, or a related field are advantageous but not essential, including if you are currently in the process of obtaining any of these
• Strong organisational and document management skills, with excellent attention to detail
• Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with document management, contract lifecycle, ERP and CRM systems
• Proficiency with implementing AI tools and LLMs into business workflows
• Ability to handle confidential and sensitive information with discretion and professionalism
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced, high-growth environment
• Proactive, adaptable, and team-oriented mindset

Note for recruitment agencies: We do not accept unsolicited candidates from external recruiters unless specifically instructed.

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