Academic Administration Assistant

Ballarat Grammar is one of regional Australia’s leading co-educational schools with a proud history dating back to 1877 and a flourishing community of over 1,900 students from 6 months to Year 12, including around 260 boarders.

• Full-time (during School Term periods), ongoing position
• Hours of Work - 8.30am to 5.00pm, Monday to Friday
• Term time salary approximately $60,000 per annum, plus superannuation, dependent on skills and experience
• To commence October 2026

We are seeking applications from passionate and customer focused administration specialists for the position of Academic Administration Assistant.  The role will focus on providing superior administration support to the Careers team and other academic staff across the School.  The position will also provide reception support to staff, visitors, students and their families. 

Ballarat Grammar School offers staff a positive and collegial culture, career progression opportunities and generous School fee discounts.

For further information about this position, please refer to the position description here or visit the Ballarat Grammar website.

KEY SELECTION CRITERIA

• Demonstrated experience within a customer service and/or administration environment.
• Ability to collaborate, engage and inspire others in a positive manner.
• Excellent interpersonal skills, including the ability to display compassion, patience and flexibility.
• High level of attention to detail and accuracy.
• A proven ability to work effectively, constructively and collaboratively within a team.

APPLICATION PROCESS: 

• Applications are to be submitted via the Ballarat Grammar Employment Portal 
• Please ensure you provide a current resume and a statement addressing the Key Selection Criteria within your cover letter.
• First round interviews may commence prior to the position closing date.
• For further information, please contact the People and Culture Team on 03 •••• •807 or ••••@bgs.vic.edu.au for a confidential discussion.

APPLICATIONS CLOSE: Friday 21 August 2026

CHILD SAFETY AND WELLBEING COMMITTMENT

Ballarat Grammar maintains a zero-tolerance approach to all forms of child abuse and actively implements measures to identify and manage any risks of harm to students within our school environment. The care, safety and wellbeing of children and young people are central and fundamental responsibilities of the School. We are firmly committed to fostering a child-safe culture that provides an environment where students are safe and feel safe, where their participation is valued, their views respected, and their voices heard in decisions that affect their lives. Ballarat Grammar values diversity and strictly prohibits any racist or discriminatory practices. All members of our school community share the responsibility to care for children and young people by promptly raising any concerns regarding their safety, promoting their wellbeing, and protecting them from all forms of harm or abuse.

As a Child Safe Organisation, employment with Ballarat Grammar is subject to current and satisfactory: 

• National (and international, where relevant) police check, and 
• Working with Children Check, and/or 
• Victorian Institute of Teaching registration