Admin Assistant Fire Safety

About Us

MPK Fire Safety provides fire safety inspections, maintenance, repairs, and compliance services across Sydney. We work with strata managers, building managers, property owners, and clients to help keep their properties safe and compliant with Australian Standards and fire safety legislation.

Our office team plays a vital role in supporting our field technicians by coordinating inspections, maintaining accurate records, preparing compliance documentation, and ensuring all jobs are completed efficiently from start to finish.

The Role

We are looking for a highly organised and detail oriented Administration Assistant to join our growing team.

This is an administration focused role where accuracy is essential. You will be responsible for creating inspection jobs, maintaining asset records, preparing documentation, following up technicians for information, and assisting with compliance reporting. You will also provide general administrative support to the office team and assist with incoming customer enquiries.

This position is well suited to someone who enjoys organisation, problem solving, and working with systems and processes.

Key Responsibilities

• Create and schedule AS1851 inspection jobs within our management system.

• Review, update and maintain fire asset records to ensure information is accurate.

• Prepare clear and accurate job sheets.

• Follow up technicians after inspections to obtain information and ensure all documentation is complete.

• Label and organise inspection photos and finalise job documentation.

• Prepare draft Corrective Action Reports from inspection results for review by senior staff.

• Prepare Annual Service Reports once compliance documentation has been completed.

• Assist with annual service administration and follow-up documentation.

• Answer incoming phone calls and provide professional customer service.

• Assist with general office administration and support the wider team as required.

What We're Looking For

The successful applicant will:

• Have exceptional attention to detail.

• Be highly organised and able to manage multiple tasks at once.

• Have excellent written and verbal communication skills.

• Be confident using computers and learning new software.

• Be reliable, proactive and able to work independently.

• Take pride in producing accurate, professional work.

• Enjoy working in a supportive team environment.

Notes

• Previous administration experience is preferred. Experience within the fire industry is not required, as full training will be provided.

• Thursday is essential, and availability throughout October is required

Benefits

• Flexible work days and hours (However, Thursday is required).

• Full training and ongoing support.

• Stable and supportive team environment.

• Convenient Kirrawee office location.

• Opportunity to develop your skills within a growing business.