HRIS Implementation Project & Change Lead - Canberra HQ

THE OPPORTUNITY

Australian-owned, Award-winning, and ASX listed, Viva Leisure are Australia’s second-largest and fastest-growing operator of health and fitness experiences and facilities. Viva Leisure operates in all segments of health and fitness and our range of offerings includes big-box health clubs, express gyms, high-intensity group training studios, pilates, yoga, aquatics, women's only facilities, personal training and more.

We're replacing our HR and payroll system. The new platform will change how approximately 2,500 employees (the majority casual) are onboarded, rostered, paid and managed, across multiple brands and more than 200 locations in six states and territories. Every manager and every employee in the network will be involved in this change.

Our People, Culture & Safety, Payroll, Finance and IT teams hold the subject matter expertise, and our implementation partner leads the technical build. What we need is dedicated capacity to plan the project, keep it moving, and get our people genuinely ready for it. That's this role.

It's a broad brief. You'll be the person holding the plan, the person keeping our internal experts in step with our implementation partner, and the person supporting how we bring our large, dispersed, shift-based workforce along with us.

You don't need to be a payroll configuration specialist or an award interpretation expert. That expertise sits with our internal teams and implementation partner. What we need is someone who can plan, drive and help us to land the change.

This is a part-time fixed-term opportunity for 6-8 months. Hours are negotiable.

KEY RESPONSIBILITIES

Project management and governance

• Build and maintain the project plan and schedule across the full implementation lifecycle
• Act as day-to-day point of contact for the implementation team
• Run internal project meetings, track deliverables and readiness gates, and hold internal owners to agreed dates
• Review project risks, issues and dependencies, and escalate early with options
• Report concisely and regularly to the P&C leadership

Change and communications

• Develop a change plan suited to a large, dispersed and predominantly casual workforce
• Map impacts by audience — payroll, HR, administrators, club and studio managers, employees — and plan what each group needs
• Build a communications plan and calendar mapped to key milestones, and draft manager and employee communications for approval
• Plan the pay-enquiry and internal support approach for go-live

Learning and development

• Design the training approach, audiences and sequencing across all cohorts
• Develop learning resources that work for people with limited desk time — quick reference guides, short-form digital content, job aids
• Establish and support a train-the-trainer model, preparing internal delegates to deliver training at go-live and beyond
• Coordinate scheduling and track completion against readiness gates

SKILLS AND EXPERIENCE

We are looking for someone with:

• Demonstrated project management experience on system implementations or comparable enterprise change, including planning, scheduling and driving to milestones
• Practical working knowledge of HR and payroll operations — rostering, time and attendance, award-based pay rules, pay cycles
• Strong understanding of change management principles and how they apply to an HRIS implementation
• Experience designing training approaches and materials, ideally including train-the-trainer models for distributed workforces
• The ability to build relationships quickly, influence without direct authority, and hold busy people to their commitments
• Clear, concise writing, and the judgement to pitch a message differently for an executive and for a casual employee checking their roster on their phone

YOUR LIFE AT VIVA - PERKS & BENEFITS

At Viva Leisure, we believe our people are our greatest strength. That's why we offer a range of benefits designed to support your health, wellbeing, career development and work-life balance.

As part of the team, you'll enjoy:

• Free fitness membership for you and a plus one across our network.
• Flexible work arrangements to help you achieve a healthy work-life balance.
• Access to Flare Benefits, including everyday discounts with leading brands, discounted health insurance, utility savings, and novated leasing options for eligible employees.
• Paid parental leave.
• Access to a Virtual Medical Practice, providing GP consultations, dietitian support, psychology services and health coaching.
• Ongoing learning and development opportunities to help you grow your career.
• Modern office facilities, with complimentary meals, snacks and drinks available at selected locations.

With one of Australia's largest and most diverse fitness and wellness portfolios, you'll have access to countless career pathways across our brands and corporate teams, giving you the opportunity to build a long-term career with Viva.

Above all, we're committed to creating a diverse, inclusive and supportive workplace where everyone feels valued, respected and empowered to be themselves. We invest in our people, encourage continuous learning, and create opportunities for our team to develop, grow and thrive - because our goal is to make Viva the best place to work.

ABOUT VIVA LEISURE

At Viva Leisure, our mission is simple: to connect health and wellness to as many people as possible through our awesome, affordable, and accessible facilities. Our vision is to be the number one in the industry - benefitting our members, shareholders, franchisees, communities, and employees alike.

Established in 2004, Viva Leisure is an Australian-owned, ASX-listed company offering a diverse range of health and fitness solutions, including big-box health clubs, express gyms, high-intensity group training, Pilates, yoga, aquatics, women’s-only facilities, personal training, wellness, and sports nutrition. Our portfolio includes Club Lime, hiit republic, Plus Fitness, GROUNDUP, Zoo Fit, and Supp Society, with more than 300 corporate-owned and franchised locations across Australia and internationally.

In 2020, Viva Leisure acquired Chain Collective Group, which now operates as the franchising arm of the business, with Plus Fitness as its flagship brand.

In 2024, Viva Leisure acquired a 34% equity stake in Boutique Fitness Studios (BFS), the master franchisee for Club Pilates, Rumble Boxing, StretchLab, and CycleBar. As part of this partnership, Viva's Rebalance studios successfully transitioned to Club Pilates. Viva also acquired a 25% equity stake in World Gym Australia, together with three corporate-owned World Gym clubs in Queensland - Stafford, Coomera and Underwood.

In 2026, Viva expanded its corporate World Gym portfolio with the upcoming opening of its flagship Canberra location and launched its newest fitness brand, Zoo Fit.

ACKNOWLEDGEMENT

Viva Leisure acknowledges and pays respects to the Traditional Owners of Country throughout Australia, including Elders past and present. We are committed to protecting children, young, and vulnerable people from harm, and the successful candidate/s will be required to hold and maintain an appropriate clearance to work with Children. Please note that Viva reserves the right to pull the advert before the end date if a suitable applicant is found before the close date. Additionally, Viva is committed to building an inclusive culture where diverse backgrounds, perspectives, and identities are celebrated. We believe in empowering everyone to be themselves, as we know that it's when we embrace our differences that we perform at our best, enabling our future success.

Viva Leisure reserves the right to close this advertisement prior to the stated closing date should a suitable candidate be identified.