Senior Administration Officer (Clinical Education), School of Health Sciences

Description

Senior Administration Officer (Clinical Education), School of Health Sciences
Fremantle Campus
Part-time opportunity, (0.6 FTE) Continuing contract

• Friendly and collaborative environment
• Rewarding opportunity
• $82,752 pa (level 5) + 15% superannuation (Pro-rata)

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission.
 
About the role

The Senior Administration Officer plays a key role in coordinating and managing clinical placements for Health Sciences students, ensuring compliance with accreditation standards and maintaining accurate placement systems. Working closely with academic staff and external stakeholders, the role supports the smooth delivery of placements and drives ongoing improvements to enhance the student experience and operational efficiency.

Key Responsibilities

• Provide high-level administrative support to the Clinical Education Office, including coordinating meetings, preparing documentation, managing communications, maintaining records, and ensuring compliance with university policies and procedures.
• Support clinical placement and student outcome activities through report preparation, data management, statistical analysis, maintenance of databases, and day-to-day office administration.
• Coordinate and manage Health Sciences student clinical placements, ensuring alignment with curriculum requirements, accreditation standards, and relevant policies and regulations.
• Liaise with healthcare providers, industry partners, students, academic staff, and other university stakeholders to maintain placement partnerships and deliver responsive customer service.
• Maintain and monitor placement tracking systems, provide guidance on placement processes, and support timetabling, scheduling, events, orientations, and training activities.
• Contribute to policy and procedure reviews, support procurement and finance processes, and identify opportunities for process improvement and program development to enhance operational effectiveness.

Qualifications, skills & experience

• Relevant qualification including a Degree, or Advanced Diploma with 1+ year of relevant experience, or Diploma with 2+ years of administrative experience, or Certificate IV with extensive administration or clinical setting experience, or an equivalent combination of education, training and/or experience.
• Demonstrated administrative experience with strong organisational skills and proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint and Teams), with the ability to learn and use internal databases and systems (e.g. SONIA, CELCAT, timetabling, video-conferencing). 
• Highly developed written and verbal communication skills, with the ability to build effective relationships and engage with a diverse range of stakeholders.
• Proven ability to prioritise competing tasks, manage multiple deadlines and deliver high-quality work with accuracy and attention to detail in a fast-paced environment.
• Strong ability to work both independently and collaboratively within multifunctional teams, demonstrating initiative and professional judgement.
• Well-developed problem-solving skills and a responsive, customer-focused approach to supporting students, staff and external stakeholders.

Benefits

• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 2 September 2026

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.     

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Haritha Garlapati, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.