Senior Project & Office Administrator

Masters Surveying is a leading consultancy firm providing the full suite of high-quality surveying services including: engineering, construction, civil, mining and cadastral surveying services throughout Queensland and New South Wales. Due to our continued growth and expansion, we have an excellent opportunity for an experienced Senior Project & Office Administrator to join our team in Wollongong on a full-time basis.

About the role

This is an office based role. You will be primarily responsible for coordinating the project and office administration function across our business. This is a critical role within our organisation, so you will be able to make it your own.

Your key duties will sit broadly across the following areas:

Executive admin

• Provide PA support to management, both local in office and others remotely as required.

• Email management for Wollongong Operations Manager, prioritising and actioning correspondence on their behalf

• Coordination with other local consultants, meeting arrangements for the team

Project Administration

• Preparation and distribution of project submissions and tenders

• Maintenance of our project management system – Total Synergy

• Survey plan printing, lodgement with relevant authorities and distribution (QLD & NSW)

• Coordinate and book site inductions and medicals as per site requirements

• Preparation of project invoicing and debt collection

General Administration

• Coordination of operational travel for the wider team, including booking of flights, accommodation, and transport

• Mail and freight collection/delivery coordination

• Reception Duties as required

• Provision of generalist administrative support across the business, supporting each of the regional offices as required

Core skills

•    Strong organisational skills and ability to manage competing priorities across multiple offices

•    Open to adopting new technologies and tools, including AI, to improve productivity and lift the volume and quality of work delivered

•    Accurate, high-attention-to-detail data entry and document preparation

•    Good problem-solving skills, with the ability to work through issues independently and know when to escalate

•    Clear, professional written and verbal communication with staff and clients

•    Comfortable working across accounts receivable and administrative/operational tasks

•    Ability to follow, and help maintain, consistent document formatting and branding standards

•    Experience with high level local tenders- potentially with planning experience (desirable)

Helpful background

•    Intermediate skills within the Microsoft Office Suite

•    Minimum of 4 years’ experience in a similar role

•    Certificate III in Business Administration or equivalent (desirable)

•    Experience in a professional services organisation (highly regarded)

Benefits & culture

• Extremely attractive salary package commensurate with your skills and experience. 

• Positive work culture – the chance to work independently & collaboratively within a great team of professionals

• Monthly team social events, staff wellness programs

• Join a leading Surveying consultancy, our respected professional office is entrusted to work on the Illawarra’s premium development projects

• A contemporary workplace and culture using modern practices and cutting-edge tools 

Want to know more?    
Visit our website: https://masterssurveying.com.au/ or follow us on Instagram or LinkedIn to find out more about what we do! 

How to apply 

If you are seeking a career upgrade, join the team and "APPLY" now!

Please note only shortlisted candidates will be contacted.