Administrative Assistant

Come shape the future of education with us.

At Compass, we're on a mission to transform the school day for everyone - from staff and students to families and administrators. We build smart, seamless technology that empowers schools to focus on what really matters: learning, growing and thriving.

That mission has fuelled our growth into a global scale-up, now supporting 5,000+ schools across three countries, backed by a team of 300+ people. Our all-in-one school management platform is redefining how education communities connect, communicate and operate.

We're now looking for an Administrative Assistant to help keep our Sydney team running at its best.

About The Role

Based onsite in our Sydney office, you'll provide day-to-day administrative support to members of our senior leadership team while helping ensure the office runs smoothly. This is a varied role that combines executive support, office coordination and general administration.

It's a great opportunity for someone with a few years of administrative or coordination experience who is organised, proactive and enjoys working in a busy, fast-paced environment.

This is a part-time, onsite role working four days per week (0.8 FTE).

What You'll Do

Executive Support

Provide calendar coordination, meeting scheduling and day-to-day administrative support to senior leadersAssist with preparation of documents, presentations and basic reportingSupport meeting coordination, including agendas, note-taking and follow-upsManage travel bookings and expense administration for assigned leadersHelp triage and coordinate incoming requests, ensuring timely and professional responses

Office Coordination

Support the smooth day-to-day operation of the Sydney office, acting as the first point of contact for visitors, building management and general queriesMaintain office supplies, kitchen, meeting rooms and shared spaces - including daily upkeep of kitchen, dishwasher and coffee machineCoordinate couriers, deliveries and daily mail managementMonitor company car registers and coordinate bookings for staffAssist with the organisation of staff gifts, awards and stakeholder thank-you itemsEscalate facilities issues as needed and provide ad-hoc support across the business

Events & Culture

Assist with organising internal events, team activities and office initiatives - from leadership off sites and team lunches to end-of-year celebrationsCoordinate catering and logistics for meetings and small eventsSupport ad-hoc travel bookings including flights, accommodation and car hirePartner with the People & Talent team on culture initiatives and in-office experiences

Requirements

About You

This role is for someone who takes pride in making things work - someone who's proactive, organised and energised by variety.

You will bring:

2-3 years' experience in an administrative or coordination role, ideally with exposure to supporting senior stakeholdersA proactive approach - you anticipate needs, take initiative and follow through reliablyExcellent written and verbal communication skills, with the ability to engage professionally across a range of stakeholdersStrong attention to detail and the ability to manage multiple priorities in a dynamic environmentSound judgement when handling sensitive or confidential informationA positive, can-do attitude and a genuine enjoyment of being the person who holds things together

Highly regarded:

Prior experience in an Executive Assistant capacityExperience working in a tech, SaaS or high-growth scale-up environment

Benefits

Why Join Compass

You'll join a purpose-driven company at a genuinely exciting stage of growth, with the opportunity to make a real impact on education at scale.

What we offer:

A vibrant, connected onsite office environment in the heart of North SydneyLearning and development opportunities, including a dedicated PD budget24/7 access to our Employee Assistance Program (EAP), including face-to-face, phone and live chat supportA parental leave program for both primary and secondary carersRegular team events, social budgets and in-office perks help you stay connected, from team lunches to end-of-week socialsEmployee Referral ProgramA supportive, inclusive culture where your voice is valued and heard

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior to commencing employment, you'll need:

A valid Employee Working With Children CheckA satisfactory National Police CheckVerification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate)

Ready to Apply?

If you're excited by the opportunity to keep a growing team organised, connected and running at its best, we'd love to hear from you.

Find out more about Compass on our website - www.compass.education.