Project Coordinator

Overview:

• Full-time, 12 month Fixed Term position

• $107,747.00 - $116,630.00 + 17% Superannuation and Flexible Working Arrangements

• Based at the Melbourne CBD campus, 3 days on-campus collaboration

About You

As a Project Coordinator within RMIT’s Enabling Services Reform (ESR) team, you will play a key role in supporting transformation projects that enhance the experience of students and staff. This is a predominantly on campus role where you will work closely with colleagues and stakeholders to coordinate project activities, manage documentation, support reporting and keep project milestones on track.

You will provide project coordination and administration for the Strategic Transformation Academic Resourcing and Timetabling (START) program which is a multi-year transformation initiative. You will support planning, tracking communication and process improvement work that helps the ESR team deliver meaningful and sustainable change. This role is well suited to someone who thrives on bringing clarity, structure, and organisation to complex work in complex environments and thrives in a collaborative, in person team setting.

To be successful in this position, you’ll have:

• Demonstrated experience in project/program coordination, ideally within complex organisational environments.

• Proven ability to deliver project activities successfully, within agreed timeframes and to a high standard.

• Strong interpersonal and stakeholder management skills, with the ability to influence, communicate and build effective relationships at all levels.

• Well-developed organisational skills, with the capability to manage multiple tasks and competing priorities, to deliver high-quality outcomes.

• Excellent communication skills, with a focus on customer service and transparency.

• High level of digital literacy and the demonstrated ability to quickly acquire new technical skills and use a range of project management tools.

• Working knowledge of relevant software packages.

Desirable:

• Experience working in higher education, large-scale transformation, or similar environments.

• Understanding of university processes, particularly relating to academic resources and timetabling.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Portfolio

The Operations Portfolio enables an integrated, enterprise-wide delivery for best practice student and staff experiences.  The portfolio incorporates the following business units; Data & Analytics, Finance & Governance, Information and Technology Services (ITS), Legal, Office of the Chief Operating Officer, Property Services, and Enabling Services Reform which is where this role resides.  The portfolio houses significant drivers and delivery components across the staff and student journeys and enables the overall experience for both groups.  The portfolio is integral in bringing the RMIT strategy to life, across the globe.  Each of these functions supports the global operations of the University both directly as well as through its controlled entities.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link.

Position Description

Applications Close:

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.  All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.  Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.