IMS/ Administrative & Accounts Assistant

About the role

We are seeking a reliable and detail-oriented IMS & Administrative and Accounts Assistant to join our busy local team. This varied role supports our daily office operations and finance functions, making it a perfect fit for a proactive person who enjoys keeping things organized.

Key responsibilities

• Answer phone calls, greet visitors, manage office supplies, and handle correspondence

• Provide administration support to the business and assist with the maintenance, implementation and continual improvement of the Cays Integrated Management System (IMS) and ISO Standards compliance

• Maintain digital and physical filing systems, databases, and records accurately

• Assist management and team members with day-to-day general projects and reporting tasks

• Process invoices, data entry, match purchase orders, and follow up on outstanding payments

• Assist the accounts team with bank reconciliations, expense tracking and ad hoc accounting requirements

About you

• Proven experience in a similar office administration or accounts support role

• Desirable - Certificate in Business Administration or Bookkeeping

• Desirable - ISO/IMS Systems experience

• Strong working knowledge of basic accounting software (e.g., Xero, MYOB, or QuickBooks) and Microsoft Office Suite (Excel and Word)

• Excellent written and verbal communication skills

• High attention to detail and strong time-management skills

• Ability to work independently as well as part of a supportive team

Benefits

• Friendly, welcoming, and inclusive work culture

• On-site parking available

• Opportunity to grow and develop your skills within a stable local business