Corporate Services Manager

About WACSSO

The Western Australian Council of State School Organisations (WACSSO) is the peak body representing Parents and Citizens’ Associations across WA public schools. For more than 100 years, we have strengthened the voice and capability of parent-led organisations so that every child has access to the best possible public education.

We are a small, professional, purpose-driven team working at the intersection of governance, service delivery and advocacy.

About the Role

The Corporate Services Manager is responsible for ensuring WACSSO operates in a controlled, compliant and financially sustainable manner. The role provides leadership across finance, governance, compliance, risk, procurement and corporate systems, ensuring the organisation meets its legal, contractual and policy obligations while maintaining high standards of accountability.

Reporting to the CEO, the Corporate Services Manager establishes and maintains the operational disciplines that enable the organisation to function effectively. This includes ensuring financial controls are robust, compliance obligations are met, governance documentation is prepared, organisational policies remain current, contracts and insurance are appropriately managed, and systems and processes support consistent delivery.

The role acts as the CEO's operational deputy, providing continuity of leadership during periods of leave and helping coordinate the organisation's internal operations.

This role is a 12 month contract with the possibility of extension, and is negotiable to be a part-time 0.8 FTE or full-time 1.0 FTE role, preferably worked across 4–5 days per week between the hours of 8.30am to 4.30pm. Hybrid working options are also available at the discretion of management upon successful completion of probationary period. Occasional work outside of typical business hours may be required.

What you will do:

Financial Management

• Work with CEO to implement and oversee budgeting, forecasting, financial reporting and expenditure control

• Ensure accurate financial records and compliance and liaise with external vendors (such as accountant, auditor) on any financial matters

• Provide financial insights to support strategic decision-making and long-term sustainability

• Ensure procurement, contracts and resource allocation align with organisational priorities

• Act as the key vendor liaison and contract manager (e.g. Payroll and HR consultants and platforms, ATO, Insurance Broker, XERO, BeyondBank and IT & systems provider)

• Payroll processing (e.g. Timesheet & leave processing, pay processing and adjustments, ATO requirements, banking) and onboarding new staff contracts into the HR system and liaising with third party peer review (Life At Work)

• Oversee accounts payable and receivable and bank transactions

• Responsible for issuing invoices including affiliation fees

Governance, Compliance & Risk

• Support the CEO with high-quality governance advice and reporting

• Ensure compliance with all legislative, regulatory and policy requirements relevant to a state-based peak body

• Maintain and oversee organisational risk management frameworks, including identification, mitigation and monitoring

• Prepare governance documentation, reports, briefing papers and submissions as required

• Coordinate CEO review of staff-proposed board submissions to State Council

Strategic & Operational Delivery

• Oversee day-to-day operations, ensuring systems, processes and workflows are efficient and effective

• Drive and report against operational plans, KPIs and deliverable outcomes

• Oversee planning and delivery of major events, training programs and member services

• Ensure organisational policies, procedures and frameworks are current, effective and consistently applied

• Assist CEO in monitoring performance, evaluating outcomes and reporting

• Oversee internal and external communications to ensure clarity, consistency and alignment with WACSSO’s vision

People, Culture & Workforce Development

• Ensure HR policies and practices align with best practice and organisational values

• Ensure WACSSO maintains compliance with all HR policies and legislation, and oversee ongoing reporting requirements

• Identify and recommend to CEO identification of workforce structural and professional development opportunities

• Model leadership behaviours to ensure a positive, respectful, inclusive and high-performance culture

  
  

What you will bring:

Finance, Governance & Compliance

• Strong financial management skills, including budgeting, forecasting, reporting and oversight of organisational expenditure

• Demonstrated experience in maintaining compliance with legislative, contractual and organisational obligations

• Experience working within corporate governance frameworks, ideally in a not-for-profit or member-based organisation

• Proven ability to identify, assess and manage organisational risk and implement appropriate controls

• Understanding of procurement, financial controls, compliance obligations, regulatory requirements and best-practice governance

• Previous demonstrated experience in managing Payroll

Corporate Operations

• Demonstrated experience overseeing corporate services or business operations within a complex organisation

• Ability to establish, maintain and improve organisational systems, processes and internal controls

• Strong organisational skills with the ability to manage multiple competing priorities while ensuring deadlines are consistently met

• Experience coordinating organisational reporting, audits, policies, contracts and compliance activities

• Ability to provide operational leadership in the absence of the CEO

• Demonstrated experience ensuring systems, processes and resources run smoothly

Systems & Continuous Improvement

• Experience implementing or improving organisational systems, workflows and business processes

• Experience using project management or Agile methodologies to coordinate organisational work

• Experience with financial systems such as Xero and payroll platforms such as Employment Hero

• Experience using Microsoft 365, SharePoint, PowerBI, Teams and business reporting tools

Values, Judgement & Cultural Fit

• High level of integrity, sound judgement and the ability to handle situations with discretion and confidentiality

• Strong attention to detail and commitment to accuracy

• Highly organised with excellent follow-through and self-motivation

• A practical, solutions-focused approach to problem solving

• Commitment to continuous improvement and operational excellence

• Commitment to WACSSO's purpose and values

Qualifications and Requirements

• Degree or qualification in Accounting, Finance, Business, Commerce, Governance or a related discipline, or equivalent work experience

• Leadership or Management qualification or equivalent work experience

• Familiarity with agile frameworks (Desirable but not essential)

• ISO, quality assurance or process mapping and improvement experience (Desirable but not essential) 

How to Apply

Please click the Apply Now button and attach your CV and a brief cover letter outlining your suitability for the role.

For more information about WACSSO, visit www.wacsso.wa.edu.au