Administrator (Plant & Equipment)

Innovative thinking. Extraordinary outcomes.

For fifty years, Regal Innovations has been transforming Australia's public spaces, turning ordinary parks, streets, and civic grounds into places people actually want to be. What began as a landscaping business has grown into an award-winning company trusted by governments, developers, and urban planners to deliver civil works, infrastructure, commercial and heritage projects across the country, with innovation at the heart of every project.

Now, Regal is looking for a highly organised and proactive Plant & Equipment Administrator to join our Administration team.

This is a varied role where you’ll coordinate plant, machinery, vehicles, tools and equipment across multiple states, while supporting our project and site teams to keep operations running smoothly. Our expected salary for this role is $70,000 - $90,000 per annum plus superannuation.

You’ll work closely with senior management, project teams, HSEQ, accounts, employees, suppliers, mechanics and service providers, making this an ideal opportunity for someone who enjoys a fast-paced environment and takes pride in getting things done.

We’d love to hear from you if you:

• Have previous experience in plant and equipment, fleet, administration, procurement or a similar role
• Are highly organised with excellent time-management and attention to detail
• Have strong communication and relationship-building skills, with confidence managing calls and stakeholder interactions
• Are proactive, practical and solutions-focused, with strong problem-solving and follow-up skills
• Can manage competing priorities and work effectively under pressure
• Are comfortable working independently while also contributing to a collaborative team
• Have intermediate Microsoft Office skills
• Have experience with Fleetio, Continia, Procore and/or Business Central (desirable)
• Enjoy working with a diverse range of people, including site teams, mechanics, suppliers and service providers
• Are confident coordinating tasks across multiple states and job sites

In this role you’ll have the opportunity to:

• Maintain accurate plant, equipment and vehicle records using Fleetio, including registrations, insurance and telematics.
• Coordinate breakdowns, servicing, repairs, transport and insurance claims across NSW, VIC and QLD.
• Manage procurement processes, including quotes, purchase orders, invoices, new equipment, tools and warranty claims.
• Coordinate the onboarding, allocation and offboarding of plant, equipment, vehicles and staff.
• Respond to site alerts and liaise with project teams, suppliers, mechanics and service providers to resolve issues promptly.
• Monitor and maintain plant compliance, including risk assessments, calibrations, GPS rover servicing and backflow testing.
• Coordinate weekly plant and resource allocations across projects and job sites.
• Manage stock of machinery keys, padlocks, grease and other operational supplies.
• Provide general administrative support to site teams and senior management, managing multiple priorities across states.

In return, Regal offers:

• A varied and hands-on role where no two days are the same.
• The opportunity to work across plant, equipment, fleet, procurement and administration.
• A supportive environment where your organisation and initiative will make a genuine difference to operations.
• The opportunity to build strong relationships across project teams, site staff, senior management and external suppliers.
• Competitive remuneration within a growing and respected organisation.

As an equal opportunity employer, Regal is committed to a recruitment process that's fair, inclusive, free from bias, and accessible to everyone. By bringing together diverse backgrounds and perspectives, we support positive collective growth and development toward excellence.

Aboriginal and Torres Strait Islander peoples are encouraged to apply.