Project Support & Administration Officer

OUR COMPANY

Woolcock Construction is a family-owned Design and Construct company specialising in industrial, commercial, retail, office, and multistorey mixed-use projects. We are located in Edwardstown, South Australia and have experience working on projects between $1m - $15m.

Our company has a solid reputation for delivering quality projects and earning repeat business through positive word of mouth. We value our employees highly and are proud of our exceptional ENP (Employee Net Promoter) score. As a member of our team, you will be appreciated for your contributions, and you can expect us to follow through on our commitments. We foster a positive workplace culture and have minimal staff turnover.

THE POSITION

A position is available for a Project Support & Administration Officer to provide vital administrative and project support to our Construction team throughout all phases of project delivery. Reporting to the Executive Assistant, this role works closely across Project Management, Design, Procurement, and Finance to ensure the efficient delivery of commercial construction projects.

In this role, you will be responsible for maintaining accurate project documentation, coordinating project information flow, and managing financial processing tasks:

·       Establish, maintain, and control project documentation, registers, start-up files, and close-out packages (including as-built manuals).

·       Manage high-volume invoice data entry and verification against purchase orders and project cost codes within our project management system, ensuring accuracy and attention to detail.

·       Assist Project Managers with day-to-day project coordination, scheduling, transmittals, and correspondence.

·       Manage procurement and contract administrative support, including purchase order issuing, supplier quote requests, and subcontractor documentation approvals.

·       Act as a reliable point of contact for clients, consultants, subcontractors, and suppliers regarding project administrative matters.

·       Provide general business support, including template maintenance, assisting with project submissions/marketing materials, and occasional relief office/reception support.

ABOUT YOU

You are an organized, detail-oriented administration professional who thrives in a fast-paced environment and excels at managing competing priorities to meet deadlines. You take a proactive, customer-focused approach to your work and bring a positive, collaborative attitude to the team.

·       Strong Microsoft Office skills (Word, Excel, Outlook)

·       Exceptional organizational, planning, and time-management capabilities

·       Outstanding written and verbal communication skills

·       High level of accuracy and keen attention to detail

·       Proven ability to work independently as well as collaboratively within a team

·       Previous experience in construction administration or project administration – highly desirable

·       Experience processing supplier invoices, financial reconciliation, and data entry – highly desirable

Joining our company is an excellent opportunity to work for an organisation that genuinely cares about its employees.

Only candidates matching the required skillset will be considered.

For enquiries, please get in touch with Hayley: *******@woolcockgroup.com.au