About us

We believe our people are at the heart of everything we do here at Benmax. As a proudly Australian business with 40 years of experience, we’ve built our reputation by delivering quality solutions, investing in our people and creating opportunities for growth.

From commercial mechanical services to innovative cooling solutions supporting Australia’s AI and data centre infrastructure, we’re continuing to grow, and we’re looking for a Development Coordinator to support our Strategy and Development division as we take on new sites, new facilities and new opportunities.

This is a great opportunity for a senior administrator or executive assistant who enjoys variety, works well with senior stakeholders and wants exposure to high level strategic projects.

Want to know more about us? Visit benmax.com.au or follow us on social media.

About the role

You’ll provide executive and administrative support to senior leaders across the division, along with project administration support across our development activities.

Your work will span diary management, correspondence and travel coordination through to project tracking, document control and support for new site and facility establishment. You’ll work closely with the Strategy team and Project Managers, and at times you’ll be exposed to commercially sensitive information, including matters relating to mergers and acquisitions, so we’re after someone with the seniority and judgement to handle that with discretion.

What you’ll be doing

• Manage diaries, correspondence and travel for senior leaders, including domestic and international bookings
• Prepare agendas, minutes and briefing notes, and track action items from meetings
• Manage expenses, including card reconciliation, invoicing and purchase orders
• Provide project administration support across development activities, working closely with the Strategy team and Project Managers
• Maintain project trackers, timelines, status reports and document version control
• Support new site and facility establishments
• Undertake desktop research to support the evaluation of new locations
• Coordinate Strategy team documentation, including planning cycle materials
• Liaise with international locations and coordinate with external vendors, consultants and contractors on contracts, invoicing and scheduling
• Support development engagements that progress to a merger or acquisition

About you

• 5+ years’ experience as an Executive Assistant or similar, supporting senior leaders or multiple stakeholders.
• Confident working independently, with strong initiative and problem-solving skills
• Experience coordinating projects, trackers or timelines
• Highly organised, with strong attention to detail
• Confident communicating with senior stakeholders and external contacts
• Sound judgement and discretion with commercially sensitive matters
• Strong research skills
• Ability to travel nationally, and occasionally internationally
• Current Australian driver’s licence
• Tertiary qualifications in Business or Project Management (desirable, not essential)
• Strong working knowledge of Microsoft Office

How to Apply

Please submit your application by uploading a cover letter outlining your suitability for the role, along with your most recent CV, via the Apply button.

Please note: candidates must have permanent working rights in Australia. We do not offer sponsorship.