Executive Assistant

• $81,105 to $91,478
• Fixed-term, full-time
• Kelvin Grove

• Reference number: 26423
• Term: Fixed-term, full-time bases until 31 December 2027.
• Remuneration: $95,981 to $108,257 pa (HEW5) (inclusive of an annual salary range of $81,105 to $91,478 pa, 17% superannuation, and leave loading).
• Location: Kelvin Grove
• Open to: The position is open to current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application. Candidates who are interested in the position are encouraged to apply even though they may feel they are not strong on individual selection criteria.

We are seeking a Executive Assistant to join Human Resources, People Services, Administrative Division.

The Executive Assistant provides support to the Executive Director, HR and Deputy Chief People Officer including high level administration assistance, planning and office management. The Executive Assistant displays outstanding organisational skills in supporting the Executive Director, HR and Deputy Chief People Officer with a wide range of administrative activities, including diary management, correspondence support, event and travel arrangements. Confidentiality, discretion and sound judgement are critical attributes for this role. The position works collaboratively with key stakeholders and other staff to deliver exceptional service and support.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The Human Resources Department enhance the talents of our real world people through effective leadership, expert advice and professional development, while creating a highly engaged workforce by fostering strong organisational culture. The Department partners with each area of the University to deliver tailored solutions according to the area’s needs..

What you need to succeed

1. Education, training or relevant experience equivalent to completion of an associate diploma with at least two (2) years’ subsequent relevant experience or an equivalent combination of relevant experience and/or education training. 
2. Strong interpersonal skills with the ability to provide confidential executive support with proven ability to collaborate and communicate with a wide range of internal and external stakeholders in a professional manner. 
3. Demonstrated digital literacy skills including ability to effectively work with Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data. 
4. Demonstrated high level written communication skills including the ability to draft meeting agendas and minutes, correspondence, submissions and emails with a high degree of accuracy and attention to detail. 
5. High level ability to manage time and tasks effectively including prioritising work, meeting deadlines and balancing competing demands as well as the ability to embrace change and respond to unexpected challenges at short notice.
6. Demonstrated commitment to equity, diversity and Indigenous Australian engagement.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

View the job details at: Executive Assistant 

Job opens: 18-Aug-2026

Applications Close: 31-Aug-2026 at 11.30pm

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