College Administration Assistant

We are seeking a highly organised and confident College Administration Assistant to join our team. This key role provides high level administrative support to ensure the smooth and professional operation of the College and delivers excellent customer service to staff, students, parents and visitors.

This is a part-time (20 hours per week) role working Monday to Friday, fixed term for six months from commencement.

ELTHAM College is an independent co-educational school located in the Nillumbik Shire, on 98 acres, in the northeast of Melbourne. ELTHAM College grows the heart and mind of each child. We believe that school is a daring adventure where children learn to think for themselves, in preparation for a future of exciting possibilities. Located in an extraordinary environment, students experience an engaging, rigorous world-ready curriculum while being supported with warmth, care, and respect.

The College Administration Assistant will be responsible for providing efficient administrative support. The role requires a highly organised individual with excellent communication skills and the ability to manage multiple tasks in a dynamic environment.

Having school experience and knowledge of school systems such as Synergetic and School Box will be an advantage. 

About the Role

As the College Administration Assistant, you will:

• Provide general administrative assistance.

• Prepare correspondence, documents and reports as required.

• Assist with coordinating College events and internal activities.

• Support with maintaining student attendance, entering the system, and following up where required. 

• Maintain compliance with school policies, child safety requirements, and privacy legislation.

• Assist with data entry and record management.

• Contribute to the continuous improvement of administrative systems and processes.

• Assist with the coordination of projects and operational activities.

About You

You are a confident and proactive professional with:

• Previous experience in an administrative role, preferably within a school or educational setting

• Experience with managing and coordinating events

• Demonstrated knowledge of child safe practices

• Excellent organisational and time management skills

• Strong interpersonal and communication skills, with the ability to engage positively with students, staff, and parents

• Attention to detail and the ability to manage multiple priorities

• Proficient in Microsoft Office and database systems (experience with school management systems desirable)

• A commitment to confidentiality, integrity, and child safety

Why join ELTHAM College

This is an excellent opportunity to join a supportive and professional environment where your organisational skills and positive approach will make a real impact.

• Play a central role in supporting the daily operations of the College

• Be the welcoming face of the College and contribute to a positive community experience

• Work closely with leaders and staff in a collaborative and professional environment

• Enjoy a beautiful natural campus setting on 98 acres, that fosters wellbeing and connection

Be inspired by the young people of the College and have the green and leafy surrounds of the ELTHAM College Research campus as your work backdrop! 

Click here for the full Position Description

Application

Applicants must be entitled to live and work in Australia. 

To apply, please submit a cover letter and your curriculum vitae, addressing the key selection criteria to ELTHAM College at **********@elthamcollege.vic.edu.au or on 'Apply' via Seek.

Closing date: Friday 28 August 2026

Applications will be reviewed as they are received, and we reserve the right to interview shortlisted candidates and appoint at any stage prior to the closing date.

Child Safety at ELTHAM College

All staff at ELTHAM College are responsible for providing a safe environment and the protection of children and young people within our care, including promoting physical, emotional, and cultural safety. All staff are responsible for reporting information about suspected child abuse. All staff share in the responsibility for the prevention and detection of child abuse and promptly raise any issues or concerns about a child’s safety. All staff are required to follow the School’s Child Safe policies and Child Safety Code of Conduct.

ELTHAM College takes a zero-tolerance approach to child abuse and is fully committed to ensuring that its strategies, policies, procedures, and practices meet all Child Safe Standards as specified in Ministerial Order No. 1359 (2022). All applicants should refer to our Child Safety Policy and Code of Conduct found at www.elthamcollege.vic.edu.au/abouteltham/policies/.