Creative Project Manager

About UsVinyl Media is home to some of Australia’s most influential and iconic publishing brands. Through a portfolio that includes Rolling Stone AU/NZ, Variety Australia, PEDESTRIAN.TV, LADbible Group, BuzzFeed, Tasty, POPSUGAR Australia, Refinery29 Australia, Mediaweek, Concrete Playground, The Music Network and more, Vinyl Media reaches millions of Australians each month across digital, social, video and live experiences.
Vinyl Media sits at the intersection of culture, entertainment, music and lifestyle. The business combines trusted editorial brands, deep audience relationships, premium storytelling, social-first content and best-in-class events to shape cultural conversation, while delivering meaningful value to our partners.
About the RoleWe’re looking for a gun Project Manager to oversee and lead client-integrated campaigns across our growing slate of commercial work and beyond. Someone who thrives in the organised chaos of bringing big ideas to life.
In this role, you’ll work cross-functionally with producers, designers, strategists, freelancers, editorial, event managers and partnerships to bring campaigns to life from brief to delivery. You’ll own end-to-end campaign management across multiple clients from a range of industries — from daily operations on live campaigns, to internal and client communication, content reviewing, campaign reporting and championing the processes that best serve Vinyl Media’s commercial objectives.
This role suits someone who can keep a lot of moving parts on track without losing sight of quality. You will understand what makes branded content credible and effective, balance client objectives against Vinyl Media’s editorial and brand identities, and bring clarity and calm to even the most complex projects.
You’ll also be joining a passionate team who genuinely care about and support each other — the kind of people who’ll jump in to help you land a deadline and are just as quick to celebrate a campaign that’s gone brilliantly.
This role reports to the Head of Projects, with the onus of ensuring all campaigns run smoothly to agreed timings and budget.
What you’ll be doing:Build strong client relationships, providing regular campaign updates and ensuring clients understand key timelines, deliverables and Vinyl’s ways of working.Approach each client campaign individually to identify the best operating rhythm to meet their objectives, educating clients on best practices along the way.Create and manage campaign timelines, accounting for production requirements and adapting plans as projects evolve.Manage multiple client campaigns simultaneously, varying in size and deliverables.Coordinate talent, venues and suppliers for interviews, shoots and collaborations, including briefing external producers.Maintain clear and consistent communication with client and internal stakeholders, so all deliverables stay on track, on budget and to the highest standard.Maintain occasional social posting across Meta.Brief content to Branded Content teams, ensuring the client’s objectives are clearly understood and actionable, and support talent coordination for video and photoshoots. Identify and resolve campaign issues, balancing the interests of all stakeholders involved.Set up and manage campaign production budgets, monitoring spend and flagging potential issues early.Produce and present campaign reporting, analysing results and identifying insights that can inform future campaigns and commercial opportunities.
Qualifications3+ years experience in the advertising or media industry working at a media agency, publisher, creative agency or similarOutgoing and adept at building strong professional relationshipsAbility to be self-motivated and at times be able to work autonomouslyCurious about emerging technology, platforms and consumer trendsNatural ability for detail, as well as strong organisational skillsStrong understanding of the media and production operational process.Ability to manage multiple projects simultaneously and at paceAbility to think critically, with a solutions-focused mindsetProficiency in Google Suite (Docs, Sheets, Slides), with comfort picking up new project management and reporting tools as neededExperience using Meta, Sprout Social and WordPress highly regarded
What you’ll find here:An legendary team of good humans who care, collaborate and deliver exceptional workA broad spread of commercial work across video, editorial, social and events for some of Australia’s leading media brandsFlexible workingPlenty of room to experiment - new workflows, new tech and new ways of making things
Sound like your kind of place?Send your CV and cover letter as one combined PDF. In your cover letter, briefly outline your experience, how you meet the criteria, and what you’d bring to the team.
Apply here or email your application to sofia.fullersmith@vinyl.media with the heading ‘Your Name x Vinyl Media | Project Manager’
We’re an equal opportunity employer, and work hard to create a safe and inclusive environment for all.