PT Conference & Events Coordinator - The Inchcolm Hotel

About EVT: The Inchcolm Hotel is part of EVT, one of Australasia’s market-leading experience creators offering careers that can take you wherever you want to go across entertainment, ventures, and travel. In a world of cookie cutter experiences, here at EVT we believe in changing the game. It’s why we all call ourselves Daymakers - because each day is a chance to add the wow factor for our customers and continually grow in our own careers. 

The Independent Collection is a curated selection of hotels, each of which lives up to an exacting standard to offer travellers the best of luxury, elevated, urban, comfort and social experiences. While every hotel celebrates its own unique brand & experience, together the Independent Collection shares a passion for one-of-a-kind experiences, service and quality.

EVT has an endless range of roles and careers paths to explore across over 140 entertainment  experiences like Event Cinemas and Moonlight Cinemas, 150 award winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection and Australia’s most loved year round alpine resort, Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few. Once you’re in, there’s no limits on where your career could take you. 

Key Responsibilities 

As part-time Conference & Events Coordinator, you’ll support the C&E Sales Manager to deliver exceptional guest and client experiences by managing corporate, wedding and social bookings with professionalism, accuracy and strong focus on planning and administration.

• Coordinate and manage event enquiries, bookings, and administration with accuracy and professionalism.
• Support the planning and delivery of conferences, weddings, private dining, and accommodation events
• Prepare event orders and function documentation to ensure accurate event delivery
• Liaise with clients throughout the planning process, responding to enquiries and providing timely updates
• Conduct site inspections for clients and suppliers to support event coordination and conversion.
• Monitor event timelines and ensure all operational departments are briefed on upcoming events
• Collaborate with internal teams to ensure seamless event execution and exceptional client experiences.
• Maintain accurate event information, client details, and sales activity within the iVvy system.
• Provide administrative support to the Conference & Events Sales Manager, including quotation preparation, contract administration, reporting, and database management

What You’ll Bring

• Previous experience in similar role ideally coming from Hotels or Event companies.
• Solid administrative and reactive sales experience, including preparing run sheets and quotes, managing correspondence, handling enquiries, and completing post‑event follow‑up.
• Proven ability to coordinate conferences, weddings, dinners, private dining and accommodation bookings with accuracy and adherence to SOPs.
• Strong communication and customer service skills, with experience handling calls, booking appointments, conducting site inspections, and supporting lead generation.
• Collaborative team player skilled in providing offsite and onsite event coordination, and supporting colleagues across departments
• Whilst this is primarily a weekday 9-5 role, we do require a candidate with occasional weekend availability to support with weddings and VIP clients
• Prior knowledge of Ivvy and Opera is desirable but training will be provided for the right candidate

How You Work

• Daymaker ethos — no one’s too big for the small things.
• Hands-on and non-hierarchical — leads from the front.
• Resilient and solutions-focused — stays calm, moves fast.
• Growth mindset — learns, shares, and levels up others.

Perks from Day One

As part of EVT, you unlock Elevate Perks from your first day. Parity for all levels - no ivory towers.

• 50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more.
• $2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar.
• Seasonal perks at Thredbo.
• Rapid career growth across our hotel & entertainment network.
• Paid parental leave; community & volunteering opportunities.

Apply Now

Join The Inchcolm and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.

Send your CV and a short cover letter. We welcome applicants from all backgrounds and review applications as they come in - don’t wait! We can’t wait to see the places your career will go with EVT.

When you click apply, you’ll be taken to our secure EVT careers portal (powered by Dayforce). This is our official system for managing applications across the EVT Group. You’ll simply enter your details and answer a few quick screening questions so we can get to know you better.