Administration Officer

About ComAp

ComAp is a global leader in smart control systems for power generation. Founded in 1991 and headquartered in Prague, we operate through 18 subsidiaries worldwide and supply control solutions for gen-sets, power management, hybrid microgrids, marine and CHP applications. ComAp Australia supports customers across Australia and the Pacific from offices in Adelaide, Melbourne, Brisbane and Perth.

We are a family-owned business with a culture built on personal growth, open communication and innovation. Our Adelaide team is close-knit, practical and collaborative, and this role sits right at the centre of it.

About the role

We are looking for an Administration Officer to provide administrative and operational support across all departments of ComAp Australia. Reporting to the Supply Chain and Operations Manager, you will be the first point of contact for visitors and callers, and the person who keeps the office, sales support and accounts administration running smoothly day to day.

This is a permanent part-time position based in our Adelaide office. Hours are negotiable for the right person.

What you will be doing

Reception

•   Front of house - welcoming clients and visitors and making sure their needs are looked after professionally.

•   Phone management - handling external calls and internal transfers.

•   Sales enquiries - forwarding external sales enquiries to the right person.

Office administration

•   Mail and inboxes - collecting and distributing mail, and monitoring and actioning multiple shared email addresses.

•   Office supplies - monitoring and maintaining supplies and equipment across all offices.

•   Uniforms - organising uniforms for new and existing employees.

•   Ad-hoc support - pitching in with other duties as they come up.

Sales support

•   Order processing - entering and processing customer orders, deliveries and invoices in our ERP system.

•   Invoicing - product sales invoicing, cash sales, and order checking and entry.

•   Team support - following up outstanding accounts and directing new enquiries to Area Sales Managers.

Finance support

•   Payments - processing credit card transactions for customer cash sale orders.

•   Accounts receivable - collections for product sales invoices, with a monthly report issued.

•   Statements - preparing and distributing monthly customer account statements.

What you will bring

•   Administrative experience - more than two years in a similar administration or office support role.

•   Computer literacy - intermediate to advanced skills across the Microsoft suite (Outlook, Teams, Word, Excel, PowerPoint).

•   Systems exposure - basic knowledge of accounting and/or payroll software.

•   Organisation - a demonstrated ability to coordinate, systemise and follow up without being chased.

•   Communication - strong written and verbal skills, and confidence dealing with a wide range of people.

•   Customer focus - a genuine commitment to giving customers and colleagues clear, consistent and reliable service.

•   Work rights - eligibility to live and work in Australia.

Nice to have

•   Bookkeeping basics - familiarity with accounts management.

•   ERP and CRM - experience using ERP and CRM systems.

Why ComAp

•   Variety - no two days the same, with exposure across reception, sales, operations and finance.

•   Global business, local team - the backing of an international company with the feel of a small Adelaide office.

•   Stability - a permanent role in a family-owned business that has been growing since 1991.

•   Flexibility - part-time hours that can be arranged to suit the right candidate.

How to apply

Click Apply and submit your resume along with a short cover letter telling us why this role suits you. Applications will be reviewed as they are received, so we encourage you to apply early.

ComAp is an equal opportunity employer. We welcome applications from people of all backgrounds and are committed to a workplace where everyone is treated with respect.