Student and Academic Administration Officer

Medical SchoolPart-time (40%), fixed-term position until February 2028 Base salary will be in the range $85,451 - $94,983 + 17% super (HEW Level 5) Based at our Herston Campus

About This Opportunity

Join a collaborative and purpose-driven Medical School environment where your work directly supports student success and academic excellence. As a Student and Academic Administration Officer, you will play a pivotal role in delivering high-quality, responsive administrative services while acting as a trusted point of contact for students and staff. This is a dynamic and varied role suited to someone who thrives in a fast-paced environment, enjoys problem solving, and is motivated by creating positive experiences through accurate, efficient and student-centred service delivery.

Key Responsibilities Will Include

Deliver timely, accurate advice and support to students and staff in line with University policies, procedures and legislationProcess a broad range of requests, draft and complete documentation for students and graduates pursuing international certification and residency opportunities.Ensure the accuracy, consistency, and currency of information published across University systems, websites, and official materials, including study guides, faculty webpages, and student-facing resources.Contribute to continuous improvement by reviewing processes, maintaining data accuracy and supporting system and workflow enhancements

About You

An undergraduate qualification in a relevant discipline, or an equivalent combination of experience and trainingDemonstrated experience or the ability to quickly develop knowledge in student and academic administration processesStrong organisational skills with the ability to prioritise work, meet deadlines and manage competing demandsHigh attention to detail with a commitment to accuracy in written and administrative workProven ability to work independently, exercise sound judgement and take initiativeExcellent written, verbal and interpersonal communication skills, with a strong customer service focusAbility to collaborate effectively within a team and across broader organisational unitsExperience working in a tertiary education or large, complex organisation, and familiarity with systems such as SI-net or CRM platforms will be highly regarded

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.

Interested?

For more information about this opportunity, please contact Mrs Ashlee Flohr, Coordinator, International & Ochsner Partnerships at ashlee.flohr@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section.

Other Information

Pre-employment checks may include verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623.

Applications close Friday 4 September 2026 at 11.00pm AEST (R-65988). Please note that interviews have been tentatively scheduled for the week of the 14th of September 2026.