Information Management Officer

This process is for two (2) permanent, full time vacancies, commencing as soon as possible.

Are you looking for an opportunity to expand your knowledge of Information Management while working in a dynamic workplace with a wealth of history and knowledge? The role of Information Management Officer might be the ideal role for you.

About the role

These two (2) vacancies are in the Operational Information Management business area which manages administrative and case records collections, ensuring that staff throughout the Department have access to the records and information needed to make informed decisions.

Position 013555 is based in the Offender Information Management team and is responsible for the day-to-day management and processing of custodial and community offender management records. Position 6198 is based in the Health Information Management team and is responsible for the day-to-day management and processing of offender medical records.

You will be working with a diverse range of internal and external stakeholders on records and information management issues and initiatives, to assist with building best-practice records management across all areas of the Department.

We are seeking someone with a good understanding of the information management lifecycle, current trends and initiatives to streamline the management of hard copy and digital records, and who can critically assess information, make informed decisions, and consult with a variety of stakeholders.

Successful applicants should have the ability to travel within metropolitan area for work where required and be able to lift a maximum of 16 kg.

Suitability Requirements

Through the recruitment process, we will be looking for candidates who can demonstrate skills, experience and attributes in relation to the following Job Related Requirements and Role Specific Criteria listed below:

Achieve Results: The ability to; reschedule and reorganise work to reflect changes in priorities, demonstrate knowledge of new programs, plans or services that are relevant to the position, maintains accurate records and files; and ensure that tasks are completed within allocated timeframes.

Communicates and Influences Effectively: An ability to; structure messages clearly and succinctly orally and in writing, gain a clear understanding of others comments by actively listening and asking questions to ensure understanding – checks that own views have been understood and able to discuss issues thoughtfully without becoming aggressive.

Exemplifies Personal Integrity and Self-Awareness: A commitment to; adhere to the Code of Conduct in all interactions, behave in a honest professional and ethical way, check and confirm the accuracy of all information prior to release, take responsibility for the completion of work and seek guidance where necessary, stay calm under pressure and not react personally to criticism, acknowledge mistakes and learn from them, meet agreed performance levels and seek and accept supervisor feedback and guidance are all important for this role. Engage with risk by providing accurate information, seeking guidance when required and reporting potential risk issues to supervisor.

Builds Productive Relationships: The capacity to; build and maintain relationships with senior management colleagues and clients, share information with stakeholders and seek input from others to inform team discussions, ensure that relevant/important information is shared where required, treat people with respect and courtesy and to act on constructive feedback.

Shapes and Manages Strategy: The ability to; understand the reasons for decisions made within the division and be able to explain how they are related to their work, identify issues that may impact on the achievement of goals and inform supervisor, utilise knowledge of the work environment to contribute to planning activities, draw information from a variety of sources and apply common sense to analyse what information is important or relevant.

Role Specific Criteria:

• Experience with records and information management including software and supporting technologies.
• Demonstrated knowledge of the relevant legislative requirements relating to recordkeeping.

Eligibility

To be eligible for appointment to permanent positions in the West Australian Public Sector you must be an Australian citizen or have permanent resident status in Australia.

Benefits and opportunities

• Flexible working arrangements.
• Career pathway opportunities.
• Learning and development opportunity programs.
• Health and wellbeing programs including Fitness passport providing a wide range of gym, pool, and fitness Centre discounts available for employees and their families.

Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

Application process

How to apply

Please ensure you review the attached Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

We require you to submit:

1. A comprehensive Resume / Curriculum Vitae that clearly outlines your transferable skills, experience and highlights your key achievements.
2. Contact details of two (2) recent work referees, one (1) of whom should be your current or most recent supervisor where possible.
3. A cover letter of no more than two (2) pages discussing your suitability for the role in relation to the following Suitability Requirements listed below (refer to the section above). Please provide examples to support your claims, within the context of the Role Specific Responsibilities as stated on the attached JDF.

• Achieve Results.
• Communicates and Influences Effectively.
• Role Specific Criteria – Experience with records and information management including software and supporting technologies.

All the remaining Suitability Requirements listed in the section above will be assessed at a later stage in the recruitment process.

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies for a period of twelve (12) months, in accordance with section 7d of the Commissioner’s Instructions No.48 – Recruitment, Selection and Appointment to Permanent Vacancies, and section 9d of the Commissioner Instructions 49 - Recruitment, Selection and Appointment to Fixed Term Vacancies. Permanent, fixed term, full time and part time appointments may be offered in the Operational Information Management business area at Perth CBD during this period.

For Further Job Related Information

If you would like further information regarding the vacancy, please contact Dayan Muthukumaraswamy, Team Leader Offender Information Management on (08) 9264 9565 for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve. We strongly encourage applications from people of all backgrounds and experiences. 

Aboriginal and Torres Strait Islander applicants can access support by following this link. 

Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email ***************@justice.wa.gov.au. 

Submitting your application

To submit your application, click the “Apply for Job” button at the bottom of this advertisement.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk ************@bigredsky.com on 1300 733 *** for assistance.

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