Program Coordinator

The Royal Australasian College of Surgeons (RACS) is a member-based not-for-profit supporting over 8,600 surgeons and 1,300 trainees and Specialist International Medical Graduates across Australia and Aotearoa New Zealand. We advocate for excellence in surgical care, deliver world-class education and training, invest in research, and partner across the Asia-Pacific to strengthen local surgical services. Learn more at surgeons.org.

About the role

We are looking for a Program Coordinator to support the delivery of the CLEAR and TIPS courses as part of our Skills Training program. Working closely with the Manager, Skills Training and Senior Program Coordinator, you will coordinate the practical and administrative aspects of courses and events, helping to ensure they run smoothly for participants, trainees and faculty.

Your responsibilities will include:

• Supporting faculty with course registrations and travel arrangements.

• Processing and managing event registrations, including enrolments and withdrawals.

• Coordinating venue bookings, catering and other event requirements.

• Monitoring course expenditure and supporting accurate financial administration.

• Liaising with venues, caterers, travel providers, course presenters and other suppliers.

• Attending courses and events as required to coordinate logistics and support participants and faculty.

• Working with the Manager, Skills Training and Senior Program Coordinator to evaluate courses and identify ways to improve their delivery.

• Maintaining accurate databases, records and course information.

• Preparing correspondence, reports and other communications as required.

This is a practical coordination role where attention to detail, organisation and good communication are important to the successful delivery of each course.

The role is 0.7 FTE (7 days per fortnight) and is a 12-month parental leave maximum term contract. Flexible working hours and hybrid work arrangements can be negotiated.

Download Position Description

About the team

The Skills Training team coordinates and manages five Skills courses delivered by the Royal Australasian College of Surgeons (RACS) across Australia and Aotearoa New Zealand. We work closely with faculty, nurse coordinators, venues and other RACS teams to provide a well-organised learning experience for participants and trainees. The team works collaboratively and supports each other to manage the many details involved in delivering courses and events. The role reports to the Manager, Skills Training and works closely with the Senior Program Coordinator, Skills Courses and a range of internal and external stakeholders.

About you

You will be organised, reliable and comfortable coordinating multiple tasks and working with a range of people.

You will have:

• A Certificate or Diploma in Business Administration, Event Management, Education or a related field, or equivalent work experience.

• Experience coordinating events, courses or educational workshops.

• Strong customer service skills and the ability to communicate clearly and respectfully with people at different levels, including senior staff, Fellows, vendors and course presenters.

• Excellent written communication skills, including the ability to prepare clear emails, correspondence and reports.

• Strong organisational and time management skills, with a good eye for detail.

• The ability to solve problems and respond calmly when plans change.

• The ability to work independently while also contributing effectively to a team.

• Intermediate Microsoft Office skills.

• Experience working with databases and reporting systems; experience with Dynamics 365 would be beneficial.

You will enjoy working in a role where there are a range of stakeholders to work with and where careful planning and follow-through make a real difference to the delivery of our courses.

Your experience with us  
We’re committed to creating a workplace where our people feel supported, valued, and able to do their best work. We invest in your wellbeing, professional growth and work life balance. Our benefits reflect our dedication to a positive, safe and inclusive culture.
Key benefits include:

• Competitive remuneration + salary packaging up to $15,900 each FBT year and novated car leasing.

• Hybrid working arrangements that support flexibility + starter equipment allowance

• Generous leave options including volunteer leave, paid parental leave and the ability to purchase up to two weeks of additional leave

• Access to a wellbeing app and annual reimbursement to support your physical and mental wellbeing

• Gifted leave over the Christmas/New Year period

• Support for you and your family including counselling, legal advice, career coaching, financial counselling, and more

• We invest in our people through ongoing access to learning and development to support your professional growth and career goals.

Read more about what we offer you here.

How to apply
Click “Apply” to begin your application. We encourage you to include both your resume and a cover letter. In your cover letter, please highlight your experience that aligns with the key responsibilities outlined in the position description.
Applications are reviewed as they are received, so we encourage you to submit yours as soon as possible. If you have any questions, you’re welcome to contact us at careers@surgeons.org. Please note that we are unable to accept applications via email. 
You will be informed of the outcome of your application in due course.

Everyone is welcome
We’re committed to creating a workplace where everyone feels safe, respected, and valued. We are committed to supporting diversity and inclusion in our workforce. 
RACS acknowledges Aboriginal and Torres Strait Island people as the Traditional Owners of Country throughout Australia and Māori as the tangata whenua (people of the land) of Aotearoa New Zealand.
We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori  and building an environment that is inclusive, culturally safe and appropriate.