Office Coordinator

About Koala Living:

Koala Living is an established Australian based furniture retailer brand with a vision. We source globally for unique and exclusive pieces that provide our clientele with the very best in design and quality. We have helped hundreds of thousands of Australians find the right furniture for their loved home since 2007. Employing over 200 talented individuals across NSW, VIC, SA, ACT, QLD and WA! The sense of togetherness is the heart of our business, and it is something we are truly proud of. 

Our value statement:

At Koala Living, we believe in inspiring one another to be our best. True greatness happens when every voice is valued, and egos are left behind. Our culture is rooted in connection, driven by a hunger for progress, and fuelled by the courage to challenge the status quo. We don’t just embrace change, we drive it. We dream boldly, think differently, and bring vision to life, creating what others cannot imagine.

About the Role:

We're searching for an energetic and positive team member who loves being at the heart of the office. You'll be the first point of contact for our customers and team, so we're looking for someone who is reliable, proactive, personable, and enjoys making things happen.

What a Typical Day Looks Like:

As the backbone of our Head Office, you'll be responsible for ensuring everything runs smoothly across our office and supporting our stores Australia-wide. Your day may include:

• Performing Reception duties, including welcoming visitors, answering incoming calls and directing enquiries.

•  Daily office support, including administrative tasks.

• Maintaining the presentation and cleanliness of the office, including general housekeeping duties.

• Assisting with the daily operation of our Clearance Outlet from Monday to Thursday, providing exceptional customer service and helping drive sales.

• Process sales transactions accurately and efficiently, including handling payments and issuing receipts.

• Assist with inventory management, including receiving shipments, updating inventory records, and organising products in the showroom

• Ordering office stationery and supplies for our Head Office and stores across Australia.

• Booking domestic and international travel, accommodation and itineraries for employees.

• Coordinating the setup of new stores, including arranging EFTPOS facilities and internet services, electricity and utilities and other essential stores services prior to opening.

• Assisting employees across all departments with ad hoc administrative tasks.

• Coordinating motor vehicle insurance and related documentation for company vehicles.

• Assist with monthly team events, celebrations and office functions.

• Prepare product swatches and dispatching them to stores Australia-wide.

• Supporting the wider business wherever required to ensure our operations continue to run efficiently.

• Collaborate with management team on projects and new ventures.

Who we are looking for:

• Highly organised with exceptional time management skills.

• Thrives in a fast-paced environment and can confidently manage multiple priorities.

• Is adaptable and enjoys a role where every day is different.

• Can work well under pressure while maintaining accuracy and attention to detail.

• Has a positive, "can-do" attitude and is always willing to roll up their sleeves and help wherever needed.

• Is confident communicating with people at all levels of the business.

• Has strong administrative and computer skills.

• Takes pride in maintaining a clean, organised and professional workplace.

• Has excellent problem-solving skills and can work both independently and as part of a team.

• Delivers exceptional customer service, both internally and externally.

 On offer to you:

• Employee discounts on Koala Living products.

• A supportive and collaborative work environment with a focus on teamwork and innovation.

• Free secure on-site car-parking.

• Free on-site gym.

 What happens from here?

If you are reading this and all of this sounds like you, then APPLY NOW! In your cover letter, let us know why you believe you would be a perfect fit for this role!