Executive Assistant

Summary:

We are seeking a dedicated Executive Assistant to support our Executive Team at Auburn Health in Bundoora, Victoria. This part-time, permanent role is essential for ensuring the smooth operation of our office, facilitating communication, and managing administrative tasks. The ideal candidate will play a crucial role in enhancing the efficiency of our healthcare services, contributing to the overall success of our organisation.

Responsibilities:

• Provide comprehensive administrative support to the medical and nursing team.
• Manage schedules, appointments, and correspondence for senior staff.
• Coordinate meetings, including preparing agendas and taking minutes.
• Assist in the preparation of reports and presentations.
• Maintain and organise filing systems, both electronic and paper-based.
• Handle confidential information with discretion and professionalism.
• Liaise with patients, staff, and external stakeholders as required.
• Support the team in project management and other ad-hoc tasks.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably in the medical or healthcare sector.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• A relevant qualification in administration or business is desirable.