Records Coordinator

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

• Keep vital prisoner records accurate, lawful and up to date.
• Process warrants and orders for release, transfer and court attendance.
• Work in a modern maximum-security prison focused on rehabilitation.
• Build your skills while supporting safe, reliable prison operations.
• Fixed term - full time role until 8th August 2027, earning $81,496 - $98,955 per year, plus super.

What you will do

As Records Coordinator, you will support accurate and lawful prisoner records services. You will work on-site in a small team and help staff and people in our care.

You will:

• keep accurate records and follow legal and department requirements
• process warrants and orders for release, transfer and court attendance
• provide timely advice about prisoner records to staff, people in our care and clients
• help review procedures and support continuous improvement across client services
• solve service problems and help the team meet priority work

About you

No formal qualification is listed as mandatory for this role. You should have strong computer skills and be confident using Microsoft Office applications.

You should also have:

• strong digital skills and the ability to create tools that improve work and data accuracy
• clear communication skills and the ability to adjust your approach for different people
• a supportive and inclusive approach when working with others and helping people through difficult situations
• critical thinking skills to solve problems and find ways to improve services

To learn even more about this role, please read the position description. If you have any further questions, feel free to email Daniel Lewis at ************@justice.vic.gov.au.

Aboriginal and/or Torres Strait Islander (Aboriginal) people are strongly encouraged to apply. Learn more about our Aboriginal workforce strategy.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

Child safe statement of commitment

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.