Admininstration - PA to GM, Project Admin and Senior Bookkeeper

Project Administrator, PA to General Manager & Senior Bookkeeper

Immediate Start - 116 Siganto Drive Helensvale

T&C is a growing leader in the landscape construction industry, and we are looking for proactive, detail-oriented Administration Professionals to join our team.

Why Join T&C?

• Career Growth: Building and construction experience is a plus, but we are happy to train motivated individuals with the right attitude.

• Dynamic Environment: No two days are the same in our fast-paced project office.

The Roles

1. Project Administrator

Reporting directly to the Project Admin Team Lead and General Manager, you will be the administrative heartbeat of our projects. You will require a White Card/Construction Card. Your responsibilities will include:

• Project Coordination: Act as a key point of contact for clients, subcontractors, and suppliers.

• Document Control: Manage tender documents, technical drawings, and project correspondence.

• Financial Administration: Handle Xero bookkeeping, process invoices/purchase orders, and track progress claims and variations.

• Project Support: Assist Foreman with daily tasks and ensure all project documentation meets compliance standards including site visits.

• General Administration: Manage physical and electronic filing systems and provide overflow support to the wider team.

1. Personal Assistant to General Manager

• professional discretion and ability to maintain confidentiality

• high level of organisation, follow-through and attention to detail

• clear and respectful written, telephone and face-to-face communication

• ability to anticipate administrative requirements and raise emerging issues

• calm, practical approach when priorities change or timeframes are tight

• sound judgement about matters to action, refer or escalate

• collaborative approach with management, office employees and project teams

• reliable time management and commitment to completing agreed actions

• White Card/Construction Card a must

1. Senior Accounts Administrator (Senior Bookkeeper)

Senior Accounts Administrator to take ownership of day-to-day bookkeeping and financial administration. Working closely with the General Manager, project teams and external advisers, the role will maintain accurate accounts, support payroll and job costing, prepare practical reports and keep recurring financial processes on track. Xero experience preferred with a minimum of 5 years bookkeeping experience.

• manage accounts payable and accounts receivable processes (including aged receivables)

• complete bank, credit card and control account reconciliations

• prepare and check payroll support information and employee payment records

• maintain accurate general ledger, job coding and project cost records

• prepare month-end information, cash flow updates and management reports

• support project billing, variations, retentions and supplier documentation

• prepare schedules and records for the external accountant and statutory reporting processes

• respond to accounts enquiries and investigate discrepancies

• help improve financial administration procedures, document control and reporting routines

• manage a team of 3-4

What We’re Looking For

• Organisational Excellence: You have a high level of attention to detail and can juggle multiple priorities without breaking a sweat.

• Tech Savvy: Previous experience with Xero and Bluebeam is highly regarded.

• A "Can-Do" Attitude: You are proactive, adaptable, and ready to jump in where needed.

• Communication Skills: You can communicate clearly and professionally with everyone from site tradies to corporate clients.