Executive Assistant

The position provides high-level executive support to the Director, Business Partner and Budget Management Branch (BPBM) and administrative support to the branch; management of services for office support, correspondence and record keeping, event and travel management, accounts payable and application of administrative policies, procedures and protocols.

About the Role

The position provides high-level executive support to the Director, Business Partner and Budget Management Branch (BPBM) and administrative support to the branch; management of services for office support, correspondence and record keeping, event and travel management, accounts payable and application of administrative policies, procedures and protocols.

Key Responsibilities

• Performing Executive Assistant duties, including diary management, inbox management, coordination of meeting papers and day packs, and secretariat support where required
• Leading office and corporate support functions, including travel and event booking, financial processes, facilities management, and record management
• Facilitating incoming requests and associated workflows across a range of departmental systems
• Developing advice and recommendations on relevant business matters in accordance with departmental policy, procedures and protocols
• Building and maintaining productive working relationships with internal and external stakeholders, including managing competing stakeholder needs to achieve desired results in a timely and professional manner
• Role-modelling the department's values, demonstrating a constructive and proactive approach to identifying and resolving issues with the ability to work in both a team environment and with limited supervision.

Desirable Skills and Attributes

This position requires the successful applicant to demonstrate strong interpersonal and problem-solving skills. It is encouraged that the successful candidate will constantly look for continuous improvement opportunities and ways to innovate. 

How to Apply

Applications should include:

• a resume (no more than 2-pages); and
• a cover letter that responds to each of the Key Selection Criteria (no more than 2-pages).

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Vicki Booth – Director via email ***********@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Ple ase let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 02 September 2026.