Executive Associate to the Founder

About the role

This role goes well beyond traditional diary and administrative management. You will work directly alongside the Founder as an Executive Associate, becoming a trusted extension of the Founder's office and playing a meaningful role in helping him operate at his highest level. This is an opportunity for an ambitious, highly organised and commercially curious person who wants to get unusually close to how important decisions are made — and to grow beyond traditional executive support into project coordination, project management and broader executive operations.

Key responsibilities

• Manage and optimise the Founder's calendar in line with business priorities

• Prepare the Founder for meetings, negotiations and key decisions

• Coordinate complex domestic and international travel, including contingency planning

• Prepare correspondence and communications on behalf of the Founder

• Track and ensure follow-through on actions, commitments and key outcomes

• Monitor key commitments, projects, priorities and follow-ups

• Keep cross-functional initiatives moving between meetings and milestones

• Develop and improve systems, workflows and reporting processes

• Research people, companies, markets and opportunities ahead of important meetings

• Prepare concise and insightful briefing materials to support decision-making

About you

• Exceptional organisation – able to manage multiple priorities while maintaining attention to detail

• Strong judgement – able to distinguish between what is urgent, what is important and what can wait

• Ownership – naturally looks for solutions rather than simply escalating problems

• Curiosity – seeks context and understands the "why" rather than simply waiting for instructions

• Discretion and integrity – understands the importance of confidentiality and can be trusted with sensitive information

• Excellent communication – communicates clearly, concisely and appropriately with different audiences

• Commercial curiosity – genuinely interested in understanding businesses, investments, relationships and strategic decisions

• AI fluency – confident using AI as part of everyday work and enthusiastic about finding smarter and more efficient ways to work

• Excellent written and spoken English is essential

• Fluency in Chinese is not required, but would be highly regarded given the international nature of the Founder's work

About us

Our client is a founder-led business operating across entertainment, real estate, investment and strategic partnerships in Australia and internationally.

Remuneration

Competitive remuneration package, commensurate with the successful candidate’s skills, experience and individual capabilities.