Senior Contracts Administrator

Shaping Spaces. Shaping Careers.
 
SHAPE Sydney is our largest team and national head office, with more than 180 professionals delivering construction excellence across Australia’s most dynamic market. With more than 36 years of experience as an ASX‑listed business, we’re recognised for our fitout and refurbishment expertise while continuing to expand our capability across design and construction, modular delivery, façade remediation and complex new build projects.

You’ll play a key role in:

As a Senior Contracts Administrator in our Sydney team, you’ll be at the centre of commercial project delivery, helping manage contract risk, protect profitability and keep projects financially on track.
Working closely with Project Managers, Commercial Managers and project teams, you’ll provide clear contract guidance, support smart commercial decisions and build strong relationships with subcontractors and suppliers.
This is a great opportunity to make a direct impact across complex, interesting projects, backed by SHAPE’s experienced leaders, strong systems and collaborative team environment.

Key responsibilities:

• Review head contracts and identify commercial risk early
• Prepare clear tender analysis, including scope, exclusions and key commercial considerations
• Manage subcontracts, purchase orders, progress claims and variations
• Drive accurate cost reporting, forecasting and financial control
• Process invoices and client claims in line with contract requirements
• Identify risks, opportunities and profit improvement strategies
• Maintain compliance across contracts, claims, payments and trade letting
• Keep project data accurate in SHAPE systems, including JOBPAC and Procore

What you’ll bring:

You’ll bring strong commercial acumen, attention to detail and a proactive approach to managing contract risk. You’ll be confident working with a range of stakeholders and able to balance governance, fairness and practical commercial outcomes.
  
Including:

• A trade qualification or tertiary building, industry or management qualification, plus a current Construction Industry Card
• 5+ years’ experience in the building industry, ideally across commercial construction, fitout and refurbishment projects valued at $5m+
• Strong experience in contract letting, negotiation, head contracts, subcontracts and purchase orders
• Solid understanding of contracting risks, project methodology, cost reporting, programming and financial management
• Confidence interpreting specifications and drawings for accuracy, scope and buildability
• Strong capability across MS Office, JOBPAC, Procore and project delivery systems
• Strong communication skills, with the ability to build positive relationships with project teams, subcontractors and external stakeholders
• A genuine commitment to safety, quality and SHAPE’s EHSQ principles

Why SHAPE is a great place to work

We have the ambitious vision to be ‘the place where everyone wants to work’. That’s why at SHAPE you’ll enjoy:

• A diverse and inclusive culture, recognised by Human Synergistics and Australian Financial Review
• 5 additional paid leave days every year
• Personalised career development to fast-track your growth with regular check-ins
• An ‘Individual Flexibility Plan’ to match your work/life needs
• Competitive salary and profit-share potential (up to 15% of your salary)
• Health and wellbeing benefits, including mental health support, fitness activities, annual flu vaccinations, and discounted health insurance
• Personalised parental leave benefits for your growing family
• Regular social events to connect with your colleagues, subcontractors, and clients

Help Shape What’s Next!

Want to know more?
Check us out at www.shape.com.au/careers. Or go ahead and hit Apply!

Note to agencies: We have preferred recruitment partners in place and therefore are unable to accept speculative enquiries.