Regional Services Coordinator

About Us

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

The Regional Services Coordinator provides administrative, financial and business support to the Regional Transport Division, helping ensure effective day-to-day operations and delivery of programs and projects. The role supports reporting, records and information management, document control, invoicing, expenditure tracking, meetings and executive support.

The role also supports governance, safety, compliance and business continuity activities, while responding to correspondence and coordinating issues and queries. It builds strong stakeholder relationships, improves business processes and supports the Regional Transport leadership team to deliver priorities, while promoting a safe, inclusive, flexible and collaborative workplace culture.

What we’re looking for (Selection Criteria)

You’re someone who:

• Applies sound judgement and critical thinking to resolve issues, interpret guidelines and make informed decisions.
• Communicates clearly and respectfully, adapting their approach to different audiences and understanding stakeholder needs and perspectives.
• Is organised and responsive, prioritising tasks effectively, maintaining accurate records and following through on commitments.
• Builds positive stakeholder relationships and works collaboratively across teams to resolve issues and achieve outcomes.
• Is resilient, adaptable and improvement-focused, embracing change, contributing ideas and maintaining quality under pressure.

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Qualifications and experience

You’ll bring:

• Experience relevant to the capabilities of the role (mandatory).
• Experience using Microsoft Office 365 (mandatory).
• Tertiary qualifications in Business Administration or a similar field, and a current driver’s licence.

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will be required.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

How to apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application.

Applications close at 11.59pm on Wednesday, 9th September 2026.

Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal, we’re unable to accept email or manual submissions.

For further information about the role, please contact Emma Hollingsworth, Business Services Lead at [email protected].

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.

Important Information

If you require any adjustments to fully participate in the recruitment process or need the advert or attachments in an accessible format (e.g., large print), please contact us. We're here to support you.

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