Admin Assistant - Psychology Practice

About the role

We are seeking a casual Admin Assistant to join a psychology practice in Brighton, VIC. This is a flexible, casual position that provides administrative support to a psychologist and her practice. Working on a casual basis, you will have the flexibility to manage your own schedule whilst contributing to a supportive and client-focused healthcare environment.

What you'll be doing

• Processing client intake forms and maintaining accurate, confidential client records in compliance with privacy legislation

• Processing invoices, managing payments and maintaining financial records

• Support the management of appointment bookings, scheduling and calendar coordination

• Handling client enquiries with professionalism and empathy

• Providing general administrative support to the psychologist

What we're looking for

• Must have experience using Halaxy practice management software

• Previous experience in an administrative or reception role within a healthcare or medical setting

• Strong organisational skills with the ability to manage multiple tasks efficiently

• Excellent communication skills, both written and verbal

• Proficiency with computer systems and office software (Microsoft Office, scheduling software)

• A professional, calm and compassionate approach when interacting with clients

• Reliability and flexibility given the casual nature of the role

• Attention to detail and accuracy in record-keeping

• The ability to work independently and as part of a team

What we offer

Our practice in Brighton has served the community for many years. We foster a supportive and collaborative work environment. As a casual employee, you will benefit from flexible scheduling that allows you to balance work with other commitments. The majority of the support can be provided remotely at the hours of your choice. You will have the opportunity to work within a client-focused psychology practice and develop your skills in medical administration within the healthcare sector.

About Us

We are a dedicated psychology practice based in Brighton, VIC, committed to providing high-quality mental health support to our clients. Our practice is built on values of compassion, professionalism and evidence-based care. We work collaboratively with our clients to support their wellbeing and mental health goals. We are passionate about creating a safe, inclusive and professional environment for both our clients and staff.

Apply now

If you are interested in this casual Admin Assistant position and believe you have the skills and experience we are looking for, we encourage you to submit your application including your CV and a brief cover letter explaining your interest in joining.