Executive Assistant

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

• Ongoing Full-Time opportunity
• Location: Parramatta/Newcastle/Wollongong / Flexible working arrangements
• Competitive remuneration ranging from $87,199 to $95,482 plus super & annual leave loading

About the role

Join the Early Childhood Outcomes division and support the delivery of programs and initiatives that give every child in New South Wales the best possible start in life and learning. As Executive Assistant to the Director, you will provide high-level executive and business support within a fast-paced environment, ensuring the smooth operation of the business unit while managing competing priorities and building strong stakeholder relationships:

The duties include:

• Managing the Local Operations Director’s diary, appointments, invitations, and stakeholder enquiries, redirecting requests as appropriate.
• Preparing correspondence, reports, presentations, and other documents using Microsoft Office.
• Coordinating meetings and events, including agendas, venues, catering, and minutes.
• Responding to enquiries and providing high-quality customer service to internal and external stakeholders.
• Supporting SAP finance processes, including purchase orders and invoice payments, while collaborating with finance, HR, and administration teams.
• Coordinate travel bookings for the Local Operations Branch.

For further information please click here to view the role description

About you

• Strong organisational skills to coordinate multiple priorities and meet deadlines.
• Ability to manage a range of executive and administrative tasks with attention to detail.
• Excellent written and verbal communication skills, with a strong customer focus.
• Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Essential requirements of the role

• A valid Working with Children Check for paid employment. 
• Demonstrated understanding of and commitment to the value of public education.

Benefits

• Flexible working arrangements
• 35 hour working week
• Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
• Flex Leave entitlements, generous holidays & leave conditions
• Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role as well as providing answer to the following pre-screening questions below:

1. Describe your experience providing executive or administrative support to senior leaders. Please outline the size and complexity of the environment, including diary management, meeting coordination and stakeholder engagement. (Max 300 words)

1. Briefly describe a situation where you supported a busy executive or team and had to manage changing priorities, urgent requests and competing deadlines. (Max 150 words)

Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience, insights and alignment with the Department’s values and priorities.

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education, click here for instructions on how to submit your application.

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

This is a child-related role. As a condition of employment you will be required to provide a valid Working with Children Check (WWCC) Clearance number (for paid employment). Visit the website for more information.

Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa. 

Closing date: Sunday, 30 August 2026 at 11.59pm

For role enquiries please contact Caron Bowen at caron.bowen@det.nsw.edu.au

We welcome applications from people of all backgrounds, including but not limited to Aboriginal and/or Torres Strait Islander people, people of any age or gender, people from culturally and linguistically diverse groups and/or from the LGBTQIA+ community, veterans, refugees, people with disability, people with sensory differences, and neurodiverse people. If we can make some adjustments to our recruitment/interview process to better help you shine, please reach out to the contact person for this recruitment, details listed above. For more information, visit the NSW Department of Education’s Diversity, equity and inclusion webpage.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.